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Administrative Staff Assistant (Long-Term Temporary)

New York State Civil Service • Albany, NY • 3h ago

NY HELP No

Agency SUNY System Administration

Title Administrative Staff Assistant (Long-Term Temporary)

Occupational Category Administrative or General Management

Salary Grade NS

Bargaining Unit PSNU - Professional Services Negotiating Unit (UUP)

Salary Range From $60000 to $70000 Annually

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Unclassified Service

Travel Percentage 35%

Workweek Mon-Fri

Hours Per Week 40

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 353 Broadway

City Albany

State NY

Zip Code 12246

Duties Description The University Faculty Senate (UFS) of the State University of New York (SUNY) invites applications for the position of Administrative Staff Assistant for the UFS. This is a long-term temporary position anticipated for up to 6 months. The University Faculty Senate is a representative body with members from each of the 29 State-operated and the 5 statutory colleges of the SUNY system. The assistant oversees the operations of the University Faculty Senate office at SUNY System Administration in Albany, NY, including planning for meetings of the UFS and its committees, coordinating the activities of the UFS committees, providing daily support to the President of the UFS, and coordinating the UFS communications.Duties and Responsibilities: Coordinate, plan and execute UFS Plenary and Planning meetings as well as Executive Committee and SUNY Voices meetings. Communicate with hosting campus teams and campus leadership. Work with host campuses and hotel staff to schedule, coordinate, manage and support three multi-day plenary and two multi-day planning meetings annually multi-day meetings. Manage event organization, budgets, and expenditures, including hotel identification and contracting and arrangements for attendee travel supported by the Faculty Senate. Coordinate and/or process Senators' travel expenses according to the current procedure Meet with host campuses' administration and staff prior to meetings. Attend all UFS Plenary and Planning meetings as directed Coordinate and manage all onsite activities and arrangements and complete any work as requested by President and/or participants. Schedule and coordinate additional committee meetings, including travel, and conference calls. Maintain multi-year Plenary and Planning meeting schedule. Coordinate, manage and support other meetings and conferences as determined by the President, e.g., joint UFS-FCCC Training Workshops, Public Good U, etc. Maintain University Faculty Senator and committee member appointment terms calendar. Provide daily support to the Faculty Senate President. Manage the day-to-day activities required to support the Faculty Senate office. Provide overall continuity of the office and complying to all UFS and SUNY standards, rules, regulations, policies, procedures for all activities of the UFS. Monitor and maintain Faculty Senate budget. Process UFS reimbursements, vendor payments, and reconciliations. Communications Maintain and update UFS website in coordination with UFS Communications Committee. Assist the UFS Communications Committee to maintain UFS digital repository with the most up-to-date documents and resources. Coordinate UFS use and training on collaboration platforms, e.g., Teams, Zoom, etc.

Minimum Qualifications Required:Associate's degree in an appropriate field and combined experienceDemonstrated judgment and discretion in matters of confidentialityMotivated, reliable, resourceful and flexibleExcellent writing skills and editing expertiseExcellent organizational skills, including experience in event planningExcellent communications skillsExcellent computer skills with complete knowledge of Microsoft Office, including Excel and PowerPoint, and telecommunications platformsAbility to work independently and without supervisionPreferred:Bachelor's degree in an appropriate fieldExperience with website editing preferredExperience with SUNY and/or State rules, regulations and procedures preferred

Additional Comments Applicants must be currently authorized to work in the United States on a full-time basis. VISA sponsorship is not available for this position.Salary is dependent on a variety of factors, including but not limited to, experience, education, training, and certifications. The range for this position is $60,000-$70,000 annually.This is a long-term temporary position anticipated for up to 6 months.Ability to travel several times per year to UFS meetings, sponsored events, and convenings; requires overnight travel.The state title for this position is Staff Assistant (SL-2) and is part of the United University Professions Union. Excellent Benefit Package which includes: NYS health insurance, free dental and vision coverage, competitive retirement options, tuition assistance, parental leave at full pay, and generous vacation, sick, and holiday time. Generous amount of time off: 13 days of paid holidays per year; 15 days of vacation and 15 days of sick time accrued for the first year of employment. Then increases thereafter.Link to benefits: https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/UUP-FT-Benefits-at-a-Glance.pdfApplicants must be currently authorized to work in the United States on a full-time basis.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources: Please apply via posting link

Telephone

Fax 518-320-1565

Email Address hr@sysadm.suny.edu

Address

Street 353 Broadway

City Albany

State NY

Zip Code 12246

Notes on Applying http://sunysystem.interviewexchange.com/jobofferdetails.jsp?JOBID=200785

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