Administrative Support Assistant

Allied Universal • Wiscasset, ME • 13h ago

Allied Universal® is looking to hire a Administrative Support Assistant . The Administrative Support Assistant has dual primary areas of responsibility. The first area of primarily responsibility is the maintenance of Payroll and Billing functions through time and attendance functions, compensation duties, and database entry of time in company software. The second area of responsibility is human resources function to include oversight of the selection and placement process as well as the full employee life cycle to include promotions, transfers, and termination, ensuring compliance with employment laws as well as company policies.

The Administrative Support Assistant position requires availability for response during days, nights, weekends, and holidays to liaison for personnel training, financial deadlines, and clerical duties for training and access. Ensures all duties are carried out with safety as the number one priority. Fosters and models a healthy Safety Conscious Work Environment (SCWE).

RESPONSIBILITIES:

Conduct needed preparation and maintenance of contract administrative correspondence, databases, and reporting

Coordinate and perform data entry for processing of time and attendance in company systems for payroll and client billing to include customer time and materials software

Track, process and perform data entry for project budget tracking including maintenance of contract demographics for periodic review, union reporting requirements and contract reporting; project costing identification and tracking, billing and budget interface for labor, and contract purchasing

Support client requirements for administrative data entry and tracking of regulatory fatigue requirements

Oversight responsibility for contract administrative reporting requirements including record retention.

Assist in recruitment, selection, and placement process (e.g., prepares application packets, hire packets, schedule interviews and pre/post-employment training, enter data in the Human Resources Information System [HRIS])

Ensure accurate entry and posting of weekly labor and non-labor items into the Human Resources Information System (HRIS), direct deposit review and submission, research and review payroll discrepancies and submit corrections via HRIS as applicable

Responsible for filing and maintenance of contract personnel and suitability files and documents

Conduct administrative duties (e.g., applicant flow and hiring, unemployment and workers compensation reporting, and benefits administration)

Affirmative Action Program compliance and planning; ensure compliance to policy of all recruiting, selection, and placement processes; recommend corrective actions as needed

Perform purchasing, billing, project costing and accounts payable functions inclusive of billable authorization for contract expenses including labor and materials including record keeping

Ensure overall contract compliance regarding employee basic and preferred qualifications, screening, training, and licensing

Ensure compliance with company HR policies and applicable federal, state, and local laws

Other duties as needed to ensure smooth operations of Administrative and HR related matters

Maintain all corporate and site personnel programs, files, benefit programs, and other data pertaining to the day-to-day administration of plant security operations and AUS corporate requirements

QUALIFICATIONS:

High school diploma or equivalent

Ability to obtain and maintain all necessary state or federal licensing requirements

Minimum of one (1) year of successful experience in human resources-related field

Prior work experience in payroll, accounting, or related field

Work history demonstrating proficient skills in payroll applications or time/labor materials software (e.g., WinTeam, Oracle, ADP, etc.), word processing and general office clerical duties

Job ID: 2026-1611460

Location: United States-Maine-Town of Wiscasset

Job Category: Administrative

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