Administrative Assistant

Robert Half • West Memphis, AR • 2h ago

Description

We are looking for an Administrative Assistant to provide day-to-day support for a commercial construction project in West Memphis, Arkansas. This long-term contract position will partner closely with onsite leaders and the team to keep administrative operations organized, responsive, and running smoothly in a trailer-based site office. The role combines traditional office support with onsite coordination, requiring someone who is comfortable in a construction environment and able to manage shifting priorities with professionalism.

Responsibilities:

Coordinate daily administrative activities for the construction site office, ensuring schedules, documents, and team requests are handled accurately and on time.

Support the construction team by arranging meetings, maintaining calendars, preparing seating plans, and organizing onsite and offsite events.

Manage office logistics such as catering orders, kitchen and break area readiness, coffee supplies, and general workspace upkeep throughout the day.

Process expense submissions and related documentation using expense management tools such as Concur or similar platforms.

Maintain spreadsheets, enter data, and track site-related information to support planning, reporting, and operational follow-through.

Assist with visitor and team coordination, including bookings, reception-style support, and helping new hires get set up with appropriate workspace needs.

Work alongside onsite administrative staff and project leadership to respond to changing site priorities and provide dependable clerical support.

Communicate effectively with personnel in a fast-paced construction setting, balancing professionalism with a practical, service-oriented approach.

Requirements - Previous experience in an administrative support, office coordination, or receptionist-focused role.

Strong working knowledge of Microsoft Office applications, including Outlook, and confidence managing calendars, email, and spreadsheets.

Experience with data entry, inbound call handling, and general office administration in a busy environment.

Familiarity with expense reporting systems such as Concur or similar tools.

Ability to work onsite in West Memphis, Arkansas, in a trailer-based office located at a commercial construction project.

Comfortable supporting both office operations and light workplace coordination tasks such as meeting setup, catering support, and shared area organization.

Construction, manufacturing, or other industrial environment experience is preferred.

Stable work history and the ability to collaborate effectively with a detail-conscious team are strongly preferred. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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