Overview
The Administrative Assistant for the Physician Assistant Program located at the Touro University School of Health Sciences Manhattan Campus, works closely with the Program Director, Associate Program Director, Academic Coordinator, Clinical Coordinator, Culminating Coordinator and Remediation Team, to help orchestrate all phases of the Program.
Responsibilities
Provides administrative support to the PA Program, but not limited to the following:
Scheduling
Works closely with the Coordinators to schedule instructors for the academic year
Communicates with instructors on date and time availability each semester
Creates a monthly calendar for students
Coordinates and schedules various PA Program Committee meetings
Assists with general correspondence, surveys, funding applications, scheduling appointments, and self-study reports
Communicates with the registrar and instructors associated with courses in Canvas and CourseDog®
Assists in the coordination of Orientation, Graduation, and the White Coat Ceremony
Prepares materials for distribution to students, such as examinations if necessary and ensures room availability in CourseDog® for scheduled lectures or exams
Records Maintenance:
Maintains student files including academic correspondence, semester/yearly summaries for didactic cohorts, mid and final course/instructor evaluations, and learning Objectives/Syllabi
Organize and maintain all course lecture materials and assessments in BOX
Collects updated health/immunization forms and maintains files and Bio/Sketch Health Forms in Examsoft
Ensure health/immunization forms are reviewed and in compliance
Examinations
Create and maintain Test files in Examsoft®, Physician Assistant Education Association (PAEA®) End of Rotation Exams, Etc
Ensure exams are posted to Canvas® and students are notified of availability
Maintain evaluation forms and lecture outlines for faculty use
Assist with proctoring exams and managing room requests
Other Responsibilities:
Perform typing and filing tasks to ensure accurate documentation and organization of materials
Manage correspondence, including answering phones, responding to inquiries, and delivering messages
Document meeting minutes, capturing key discussion points, decisions, and action items in a timely manner
Qualifications
Education/Experience
2 or more years' experience with administrative work required, preferably in higher education.
Associates Degree required.
Bachelor's Degree recommended.
Knowledge/Skills/Abilities
Ability to respond to emails within 24 hours.
Requires ability to manage multiple and varied tasks with frequent high levels of urgency or sensitivity.
Must be able to work collaboratively and effectively with colleagues in a team environment.
Must be punctual and reliable
Good interpersonal skills are required, both written and oral.
Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook, and Zoom.
Travel
Occasionally to other Touro PA Programs for faculty retreats.
Travel to conferences when applicable.
Working Conditions
This position requires flexibility in scheduled work hours to align with the needs of our evening program. Standard hours on Monday through Thursday are typically 11AM - 7PM or 12PM - 8PM, with the ability to stay until 9 PM at least once or twice per week. Start times on Monday through Thursday will be adjusted accordingly. Fridays follow a 9AM -2 PM schedule.
Be available to work at least two Sundays each semester from 9AM - 5PM to support program needs.
Maximum Salary
USD $53,296.00/Yr.
Minimum Salary
USD $42,636.00/Yr.
Touro University offers a comprehensive benefits package for full-time employees which includes:
Full range of Health Plans
Medical Plans (choice of EPO, PPO, High Deductible HSA)
Flexible Spending Accounts (FSA)
Dental Plans (PPO & HMO) and Vision Plan
Dependent Care and Transit Programs
Life Insurance, AD&D and Voluntary Supplemental Life Insurance
Short-term and Long-term disability programs
Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
Employee Assistance Program
Early-Release Fridays (upon approval)
Generous Paid Time Off
Vacation, Sick Leave, Personal Leave & Floating Holiday
Annual Holiday Schedule
All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.
Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.
Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.
Job Locations US-NY-New York
ID 2026-13233
College TUNY - School of Health Sciences
Position Type Full-Time
Schedule Shift 11am- 7pm (Mon- Thurs.) 9am- 2PM (Fri.)
Hours Per Week 36.5
Travel As needed
Category Administrative/Office Support
FLSA Status Non-Exempt
Location : Country US
