ADMINISTRATIVE ASSISTANT (CUSTODIAL TEAM) - BUSH AIRPORT
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ADMINISTRATIVE ASSISTANT (CUSTODIAL TEAM) - BUSH AIRPORT
Salary
$1,848.00 - $2,332.42 Biweekly
Location
2800 N Terminal Road
Job Type
Full Time
Job Number
39053
Department
Houston Airport System
Opening Date
06/11/2026
Closing Date
6/18/2026 11:59 PM Central
Description
Benefits
Questions
POSITION OVERVIEW
Applications Accepted From: ALL PERSONS INTERESTED
Division/Section: Terminal Management - IAH /Custodial Services
Workdays & Hours*: Monday-Friday, 8:00am-5:00pm (subject to change)
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
Custodial Services is committed to delivering a 5-star experience for all passengers traveling through Houston's airports. This responsibility encompasses all guest-facing services from the moment a passenger enters an airport facility until departure, and upon arrival through exit from the airport.
The department is responsible for maintaining the aesthetic appearance, functional condition, operational readiness, and overall ambiance of airport facilities and amenities. Custodial Services also serves as the primary liaison with airlines, federal agencies, and guest-facing service providers responsible for cleaning operations throughout the airports.
Position Summary
The Administrative Assistant provides administrative and operational support to the Custodial Services Business Unit. This position is responsible for assisting with daily business operations by interpreting and applying departmental policies, procedures, rules, and regulations. The Administrative Assistant serves as a key resource in coordinating personnel-related activities, office management functions, and departmental communications.
Candidates must be able to obtain all security required badge access including Custom Border Patrol access within 6 months from the hire date.
The Administrative Assistant duties include but are not limited to:
Provide administrative support to the Custodial Services leadership team and business unit staff.
Assist with personnel administration, purchasing processes, budget tracking, payroll support, and general office management duties.
Prepare, edit, and distribute correspondence, memorandums, reports, presentations, and other business documents.
Coordinate and support recruitment activities, including scheduling interviews, assisting with candidate communications, facilitating onboarding processes, and coordinating new employee training schedules.
Assist in tracking and monitoring departmental expenditures and administrative processes.
Attend meetings as a representative of the business unit when assigned and prepare meeting minutes for distribution to stakeholders.
Serve as a liaison between department staff and internal or external stakeholders as needed.
Provide exceptional customer service and professional support to employees, airport partners, and guests.
Performs other duties as assigned
Skills and Competencies
Strong organizational, administrative, and time-management skills
Excellent written and verbal communication abilities
Proficiency in Microsoft Office Suite and other business software applications.
Ability to manage multiple priorities in a fast-paced environment.
Ability to maintain confidentiality and exercise sound judgment.
Ability to work independently while supporting a diverse team of operational and administrative personnel.
This position plays a critical role in supporting the operational success of Custodial Services and ensuring the department remains organized, responsive, and effective in delivering a world-class airport experience.
WORKING CONDITIONS
The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements. The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements.
MINIMUM REQUIREMENTS
EDUCATIONAL REQUIREMENTS
Requires a Bachelor's Degree in Business Administration, Liberal Arts, or a related field.
EXPERIENCE REQUIREMENTS
One year of administrative experience is required.
Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.
LICENSE REQUIREMENTS
None
PREFERENCES
Preference will be given to applicants with previous Aviation Industry experience. Experience with Kronos and other payroll systems functions is a plus. Proficient with Microsoft Word and Excel is highly desired.
Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.
GENERAL INFORMATION
SELECTION/SKILLS TESTS REQUIRED
The selection process will involve application review and/or interview. Department may administer skills assessment test.
SAFETY IMPACT POSITION - YES
YES - If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
PAY GRADE 17
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov. To view your detailed application status, please log-in to your online profile by visiting:
http://agency.governmentjobs.com/houston/default.cfm or call 281-233-1852.
If you need special services or accommodations, call 281-233-1852 (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit:
https://www.youtube.com/watch ?v=EDWLV sJFoM.
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:
Medical
Dental
Vision
Wellness
Supplemental Insurance
Life insurance
Long-term disability
Retirement pension
457 deferred compensation plan
Employee Assistance Program
10 days of vacation each year
13 city holidays, plus one floating holiday
Compensable Sick Leave
Personal Leave
Flexible schedules
Hybrid-Telework for eligible positions
Professional development opportunities
Transportation/parking plan
Section 125 pretax deductions
Dependent Care Reimbursement Plan
Paid Prenatal, Parental and Infant Wellness Leaves
Healthcare Flexible Spending Account
For plan details, visit http://www.houstontx.gov/hr/benefits.html
01
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?
Yes
No
02
Are you a Houston Airport System employee?
Yes
No
03
What is the highest level of education you have completed?
Less than High School Diploma/GED
High School
Associate degree
Bachelor degree
Masters degree or beyond
04
Please select the degree concentration that applies to you
Aviation Management
Public Administration
Business administration
Other closely related field
No Degree
05
How many years of verifiable professional administrative experience do you possess?
LESS than 1 year
1 to LESS than 3 years
3 to LESS than 5 years
5 or MORE years
No experience
06
Please indicate your level of proficiency in Microsoft Office products (Word, Excel, PowerPoint, Outlook).
BEGINNER: Perform daily word processing tasks, enter and correct data, modify a workbook, format a Worksheet, creates a new e-mail message, checking e-mail.
INTERMEDIATE: Basic formatting and create a variety of templates, merges; manage table data, sort and filter merges, reply, forward, print and delete an e-mail message.
ADVANCED: Manage table data, sort and filter merges, advanced techniques for analyzing and manipulating data in Excel. delete e-mails from the In box, Sent Items and Deleted Items folders, Add, edit, move and delete appointments on your calendar.
EXPERT: Produce table of contents, footnotes, endnotes, bookmarks, manage Macro commands, and create MS Excel applications, managing multiple calendars.
No Experience
07
Please describe your Work Setting Experience (check all that apply and are verifiable)
Aviation Industry
Customer Service
Other
None of the above
08
Please describe your administrative experience with the Airport Industry or Customer Service Industry. "See Resume" is not acceptable, and if no experience, please answer "N/A".
09
Describe your experience with Kronos or other payroll/timekeeping systems, including how you handled employee time records, payroll-related data, or attendance tracking.
Required Question
