Project Administrative Coordinator

Siemens • Rolling Meadows, IL • 3h ago

Job Family: Buildings

Req ID: 509258

Position Location: This role supports our Rolling Meadows, IL branch location, which serves customers throughout the greater Chicago, IL area.

Here at Siemens, we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital worlds. We are improving how we live, work, and move today and for the next generation! We know that the only way a business thrives is if our people are thriving. That's why we always put our people first. Our global, diverse team would be happy to support you and challenge you to grow in new ways. Who knows where our shared journey will take you?

Our Smart Buildings help to create efficient, safe, adaptable, and responsible environments. Our aim isn't just about improving buildings; it's about creating perfect places that improve people's lives.

Transform the everyday with us **!

Project Coordinators** provide administrative project support for Project Managers and Operations Managers during the execution phase of projects by coordinating with other departments and business functions. In this role, your expertise enables Project and Operations Managers to focus on job execution while ensuring the implementation of our core business processes. You are the hub for all projects, ensuring the end goal of customer satisfaction is accomplished by seamless project transitions.

As a Project Coordinator, you will:

Oversee project documentation and scheduling, ensuring proper filing, timely scheduling of project turnover meetings, and comprehensive completion of all closeout checklist items prior to project closure

Facilitate procurement processes, handling purchase requests for subcontractor labor, while ensuring seamless coordination of subcontractor paperwork

Monitor and manage project costs and time tracking, providing daily updates to the Project Manager on cost variations, and informing the Operations Manager about unsubmitted timesheets

Manage financial and billing-related tasks, including notarization of customer-required documents and adjustment of plan costs in SAP as necessary

You will make an impact with these qualifications:

Basic Qualifications:

High school diploma or state-recognized GED

On-the-job administrative or service industry experience

On-the-job or educational experience of financial transactions/billing and reading and understanding contract documentation

Experience with Excel, Microsoft Office, and business software systems (e.g., SAP)

Must be a Notary Public OR must obtain a Notary Public designation from the State that this position resides within the first 3 months of employment

Legally authorized to work in the United States on a continual and permanent basis without company sponsorship

Preferred Qualifications:

Familiarity or experience within any of these industries : HVAC, Fire Alarm, Security Systems, Construction experience, Mechanical, Electrical, Plumbing, Elevator etc.

Ready to create your own journey? ?Join us today!

About Siemens

We are a global technology company focused on industry, infrastructure, transport, and healthcare. From more resource-efficient factories, resilient supply chains, and smarter buildings and grids, to sustainable transportation as well as advanced healthcare, we create technology with purpose adding real value for customers.

Our Commitment to Equity and Inclusion in our Diverse Global Workforce

We value your unique identity and perspective. We are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society, while ensuring that we attract the best talent based on qualifications, skills, and experiences. We welcome you to bring your authentic self and transform the everyday with us. #LI-SW1 #Central-EREF #VeteranCareers #TransitioningServiceMember #MilitarySpouse

You'll Benefit From

Siemens offers a variety of health and wellness benefits to our employees. Details regarding our benefits can be found here: https://www.benefitsquickstart.com/siemens/index.html

The pay range for this position is $49,980 - $85,680 annually. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications, and premium geographic location.

Organization: Smart Infrastructure

Job Type: Full-time

Category: Engineering

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