Administrative Services Manager I - Sustainability Department (County Promotional Only)
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Administrative Services Manager I - Sustainability Department (County Promotional Only)
Salary
$11,705.20 - $14,625.87 Monthly
Location
County of San Mateo, CA
Job Type
Regular
Job Number
D045AM
Department
Sustainability Department
Opening Date
06/10/2026
Closing Date
6/26/2026 11:59 PM Pacific
Bargaining Unit
50B
Description
Benefits
Questions
Description
The Opportunity
San Mateo County Sustainability Department is seeking a creative and highly analytical individual for the position of Administrative Services Manager I (ASM) to oversee the Department's administrative functions. The ASM will provide fiscal, procurement and grants oversight; coordinate a variety of administrative support functions within the department; assist in the development, implementation and interpretation of administrative policies and procedures; and train and supervise assigned personnel.
This Administrative Services Manager I (ASM) is a hands-on, multi-faceted role that is broad in scope but extremely detailed and technical in nature. The ASM is a supervisory management position responsible for overseeing and coordinating all or most of the administrative support functions within the department including finance, budget, administration, personnel management, purchasing, contract administration, clerical support, management analysis, research, program evaluation and/or other related functions.
The ASM will also support the department in the development and overall management of a Grant Program for identification, pursuit, and implementation of federal, state, and philanthropic grants and funding focused on sustainability programs and projects. This includes developing and supporting systems to manage the entire grants lifecycle, managing and/or guiding analyst and program level staff in identifying opportunities, developing concept papers and proposals, submitting grant applications, project implementation, and grant closeout. The ASM will receive direction from the Executive Leadership team and exercise direct and indirect leadership over professional, technical and/or clerical team members.
The ideal candidate for this position will have or be:
Knowledge of public financial administration, budgeting, and project accounting. Able to manage the entire budget cycle from planning and developing to monitoring, analyzing, reporting, and forecasting.
Knowledge of and experience with the County's budget, accounting, auditing, and financial reporting.
Knowledge of relevant climate mitigation, energy efficiency, climate resilience, stormwater management, waste reduction and management programs and initiatives.
Possession of great leadership skills and can mentor, inspire, and motivate staff.
Proficiency in using accounting, financial, budgeting, data, analytical, and/or project management software including Excel and other information systems (such as the County's OFAS, Sherpa, Socrata, Workday, Asana).
The ability to analyze complex problems accurately, develop practical recommendations, and take appropriate action to resolve them.
The ability to be politically astute, a strategic thinker, and a planner.
The ability to analyze moderate-to-complex budgetary, contract, accounts payable, and claiming issues and recommend actions to resolve issues.
Knowledge of sustainability, climate, social, racial, political, and environmental issues influencing sustainability programs specific to San Mateo County and the State of California.
Highly skilled in the effective use of automated systems and applications to perform analyses and prepare reports.
Able to communicate concisely and effectively, both verbally and in writing to convey financial information to a diverse audience in reports, workbooks, and instructions.
Able to build strong, effective relations and partnerships by using a collaborative style in reaching solutions to problems and accomplishing goals.
Able to develop workbooks, track and report financial data, and recommend courses of action.
A quick learner who works well independently and as part of a team.
Able to work in a fast-paced, deadline-driven environment.
Open-minded, creative, and comfortable with change.
Detail-oriented while able to see the big picture.
About the Sustainability Department
Formed in 2014, the Sustainability Department strives to improve the sustainability of the County's operations and the greater community through work that is designed to bring solutions today while solving for tomorrow. The Department has programs to help the county both fight and prepare for climate change, ensure clean energy, water, and air, and conserve resources for future generations through waste reduction.
Our Department aims to:
Transform Systems: Create systemic change by leading policy development and planning, influencing and aligning with state and federal mandates.
Catalyze Regional Climate Solutions: Advance regional climate solutions by forming impact networks, securing funding, and adopting strategies for economic efficiency.
Empower Community Leadership and Action: Enable communities to lead and act on climate issues, fostering resilience and adaptability.
Examples Of Duties
Duties may include, but are not limited to, the following:
Organize, oversee and coordinate the central administrative services operations for the department.
Lead department budget preparation including cost analysis and rationale; and liaise with County Executive Office to align budget activities.
Maintain fiscal controls, forecast revenues and expenditures, and conduct statistical evaluation and analysis.
Administer and evaluate departmental contracts and oversee systemic improvements.
Advise County Human Resources Department and department leadership on staffing and organizational matters within assigned department.
Conduct analysis or direct the automation of various fiscal and programming record keeping processes.
Design and recommend systems, procedures, forms and instructions for departmental use.
Supervise professional, technical, and clerical team members in payroll, purchasing, property control, office management, and other administrative support functions.
Conduct studies and make recommendations regarding organization, staffing patterns, program activities and internal procedures.
Ensure seamless and timely process for all tasks, communication, and reports related to the grant process, including identifying opportunities, developing concept papers and proposals, submitting grant applications, project implementation, and grant closeout.
Initiate and maintain effective utilization of office space, equipment, furniture, forms, office supplies, etc.
Perform related duties as assigned.
Qualifications
Knowledge of:
Advanced principles and practices of organizational analysis, systems improvement, research methodology, and strategic workforce planning.
Core functions and operations of the assigned County department, including its organizational structure and administrative processes.
Advanced principles of financial administration, including public budgeting and reporting.
Commonly used business software, enterprise systems, and productivity applications relevant to County operations.
Principles and best practices in team leadership, professional development, and performance feedback.
Skill/Ability to:
Oversee, support, and coordinate a diverse range of administrative and operational functions aligned with department goals.
Collaborate effectively with internal teams, other departments, external agencies, and community partners.
Analyze a broad range of moderate to complex administrative/operational problems and develop data-informed recommendations.
Interpret and apply County policies, guidelines and procedures; develop recommendations for improvements, as necessary.
Provide inclusive supervision, coaching, and development for assigned team members.
Communicate clearly, respectfully, and effectively in both written and verbal formats.
Perform complex mathematical and statistical calculations accurately.
Build and maintain productive working relationships with those contacted in the performance of required duties.
Training and Experience:
Any combination of training and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is at least three years of progressively responsible experience performing a broad range of administrative duties in a large and complex public-sector organization.
Application/Examination
County Promotional. Only current County of San Mateo or County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, or extra-help/limited term position prior to the final filing date may apply.
The examination process will consist of an application screening (weight: Pass/Fail) based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense.
IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply " button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.
Tentative Recruitment Schedule
Final Filing Date: Friday, June 26, 2026 at 11:59 PM PST
Application Screening Date: Monday, June 29- Friday, July 3, 2026
Combined Civil Service Panel Interview: Thursday, July 16, 2026
About the County
San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities.
The County of San Mateo, as an employer, is committed to advancing equity to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.
The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity, and inclusion at all levels.
HR Analyst: Sarah Huynh (06102026) (D045 - Administrative Services Manager I)
We invite you to explore our Benefits-at-a-Glance (https://www.smcgov.org/sites/default/files/2025-05/Benefits%20at%20a%20Glance%204.29.25.pdf) page for a snapshot of the comprehensive and competitive benefits available to eligible employees of the County of San Mateo. From health and wellness to financial security, our benefits are designed to support you at every stage of your career. (Please note that benefits are subject to change.)
In addition to core benefits, the County is proud to offer a variety of wellness and professional development programs to help you grow both personally and professionally. Most of these enriching opportunities are available during work hours and come at no cost to you.
As a County employee, you'll also be covered by the federal Social Security system, earning valuable retirement benefits based on your salary and years of service.
01
IMPORTANT: Applicants for this position are required to submit responses to the following supplemental questions. Your responses will give us additional information about your background and experience related to this position and will be used in the selection process. Be concise and specific. Neatness, clarity of expression, grammar, spelling and ability to follow instructions will be considered in the evaluation process. A resume will not be accepted as a substitute for your responses to these questions.
I have read and understand these instructions.
02
This is a County Promotional Only recruitment. Only current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, extra-help/limited term position prior to the final filing date may apply. Do you meet this requirement? (A "No" answer will disqualify you from this recruitment.)
Yes
No
03
Before you submit your application, please be sure you have attached a resume.
I have read and understand this information.
04
Describe how your education, training, and work experience have prepared you for this Administrative Services Manager I role in the Sustainability Department. In your response, include your experience leading, supervising, or managing staff, including the number and @types of staff supervised, your management approach, and one specific example of how you supported staff performance, accountability, or professional development.
05
Describe your experience managing budgets, fiscal/accounting functions, and grants in a government or public-sector organization. Include the @type of organization, your role and responsibilities, the size and complexity of the budgets, funds, or grants managed, and your approach to budget development, fiscal oversight, grant administration, compliance, and reporting.
06
Describe your experience leading or implementing administrative, operational, or process improvements that increased efficiency, improved service delivery, strengthened internal controls, or enhanced organizational effectiveness and culture. Include your specific role, the issue addressed, the actions you took, and the results achieved.
07
How did you learn about this position?
County of San Mateo Website
County of San Mateo Job Interest Card Notification
County Hosted Virtual Event
County Hosted Job Fair
CalOpps.org
Civic Match
College/University Career Center
Community-based Organization Posting
Facebook/Instagram
Friend or Relative
GovernmentJobs.com
Indeed
Job Fair
LinkedIn
Professional Publication/Website (Please specify in next question)
X (formerly called Twitter)
Zip Recruiter
Other (Please specify in next question)
08
If you answered, "Professional Publication/Website" or "Other" to the above question, please indicate below how you learned about this position. Your response to this question will help us in better marketing County jobs. Type NA if not applicable.
Required Question
Employer
County of San Mateo
Address
County of San Mateo Human Resources Department 500 County Center, 4th Floor Redwood City, California, 94063-1663
Phone
(650) 363-4343
Website
https://jobs.smcgov.org
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