Executive Administrative Assistant - Sales

GE Vernova • Florida, Florida • 2h ago

Job Description Summary

The Executive Administrative Assistant provides high-level administrative support to senior executives and leadership teams. This role is responsible for managing schedules, coordinating meetings, preparing correspondence and reports, handling confidential information, and ensuring smooth day-to-day executive operations. The ideal candidate is highly organized, detail-oriented, discreet, and able to manage multiple priorities in a fast-paced environment.

Job Description

Key Responsibilities

Manage executive calendars, including scheduling meetings, appointments, and travel arrangements

Coordinate internal and external meetings, including agendas, meeting materials, room setup, and follow-up actions

Prepare and edit correspondence, presentations, reports, and other business documents

Serve as a point of contact between executives, employees, clients, and external stakeholders

Screen calls, emails, and other communications, responding or escalating as appropriate

Maintain confidential files, records, and sensitive information with a high level of discretion

Track deadlines, action items, and key deliverables for executives

Support planning and execution of events, leadership meetings, and special projects

Process expense reports, invoices, and purchase requests as needed

Organize and maintain office systems, records, and administrative processes

Assist with onboarding coordination, team communications, and department logistics

Anticipate executive needs and proactively resolve administrative issues

Qualifications

Associate's or bachelor's degree preferred, or equivalent work experience

5+ years of administrative support experience supporting senior leaders or executives

Strong proficiency in Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPoint

Preferred Skills

Experience with calendar management, travel coordination, and meeting support

Excellent written and verbal communication skills

Strong organizational and time-management skills

Strong problem-solving skills and attention to detail

Ability to work independently and adapt to changing priorities

Note:

To comply with US immigration and other legal requirements, it is necessary to specify the minimum number of years' experience required for any role based within the USA. For roles outside of the USA, to ensure compliance with applicable legislation, the JDs should focus on the substantive level of experience required for the role and a minimum number of years should NOT be used.

GE Vernova is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

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