Receptionist

Robert Half • Austin, TX • 2h ago

Description

We are looking for a welcoming and highly organized Receptionist to support daily front-office operations for a construction-focused business in Austin, Texas. This contract position is ideal for someone who enjoys creating a strong first impression, coordinating administrative tasks, and keeping an office environment running efficiently. The role combines front desk support, office coordination, vendor communication, and executive-level administrative assistance in a fast-paced setting.

Responsibilities:

Greet visitors and maintain consistent front desk coverage during standard business hours to ensure a positive and responsive office experience.

Manage a multi-line phone system by answering incoming calls promptly, directing inquiries to the appropriate contacts, and taking clear messages when needed.

Receive, organize, and distribute mail, deliveries, packages, and other incoming correspondence while coordinating outbound shipments through courier and overnight service providers.

Arrange meeting logistics by setting up conference calls, preparing rooms, and supporting catering requests before and after internal gatherings or events.

Oversee office supply, kitchen, and equipment inventory by monitoring stock levels, placing approved orders, and helping maintain readiness across shared work areas.

Coordinate with vendors for office essentials and support the upkeep of printers and copiers by ensuring materials are available and service issues are addressed quickly.

Keep conference rooms, kitchen areas, printer stations, and common spaces neat throughout the day, including light upkeep such as managing dishwashing tasks.

Provide administrative support to the Vice President of Construction Services through document preparation, correspondence assistance, agenda coordination, and report compilation.

Enter purchase orders in a timely manner and submit supporting documentation accurately to the appropriate department for processing.

Assist teams across the organization with additional administrative and operational needs as business priorities require.

Requirements - High school diploma or equivalent required.

At least 3 years of experience in an office, administrative, receptionist, or office management setting.

Strong capability in front desk operations, including handling inbound calls and working with a multi-line phone system.

Proficiency in Microsoft Office applications and the ability to learn new office tools and software quickly.

Excellent organizational skills with close attention to detail and the ability to manage multiple priorities effectively.

Detail-oriented, service-oriented communication style with a friendly and approachable presence.

Reliable transportation for occasional office-related errands.

Effective time management skills and the ability to work independently in a busy office environment. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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