Medical Records Supervisor

CoreCivic • Leavenworth, KS • 2h ago

$23.92 / hour

At CoreCivic, our employees are driven by a deep sense of service, high standards of professionalism and a responsibility to better the public good.

At CoreCivic, we do more than manage inmates, we care for people. CoreCivic is currently seeking Medical Records Supervisors who have a passion for providing the highest quality care in BRAND NEW Behavioral Health Unit (BHU).

SUMMARY:

The Medical Records Supervisor provides supervision of medical records staff as well as administrative support, in the operation of the medical department by overseeing and performing varied and complex clerical and related administrative functions requiring independent judgment in the use of work methods and procedures.

ESSENTIAL FUNCTIONS:

The successful applicant should be able to perform ALL of the following functions at a pace and level of performance consistent with the actual job performance requirements.

Supervise medical records staff in the performance of their duties and evaluate as prescribed by the facility and corporate policy.This includes, but is not limited to, training new employees; evaluating performance and preparing written performance appraisals; listening to complaints and effectively resolving disputes or problems; taking corrective or disciplinary action; developing work schedules for subordinates; and approving leave requests.

Supervise the maintenance of all medical records and monitorthe copying of records in accordance withCCA policy.

Create and maintainmedical records, general files, logs, and other related records and documents in an organized manner, to include sorting, labeling, filingand retrieving, in accordance withcorporate and facility file retention and storage procedures; and maintainsconfidentiality and security of records.

Maintain absolute security and confidentiality of all medical records.

Maintain a currentinventory of clinic supplies; monitor compliance with sign in/out logs; prepare inventory reports as required.

Monitor outside referrals and coordinatestransfer of medical records.

Assist in the preparation of routine medical and dental reports.

Input text accurately and produce finished documents efficiently using a @typewriter and/or word processing and spreadsheet programs on a computerized system; copy, compile and distribute as necessary.

Provide all needed assistance as requested by Warden, corporate Director, Medical Services or their designees to respond to inmate grievances, properly authorized attorney inquiries, and other health care matters.

Using appropriate grammarand spelling, routinely compose and create documents from handwritten or @typewritten copy to include letters, memoranda, reports, correspondence, forms, statistical data, etc.

Independently edit documents making necessary corrections or revisions to include spelling, grammarand sentence structure.

Sort and distribute interoffice and in-coming mail to include certified and registered mail and packages in accordance withall applicable rules and regulations; prepare and meter, if necessary, out-going mail and packages.

Read and comprehendmedical instructions and procedures, correspondence, policies, regulations, reports, directions for formscompletion and other simple or moderately complex documents.

Communicate effectively and coherently with staff, inmates/residentsand visitors; respond to verbal/written inquiries and requests or refer to appropriate staffmember; answer telephone, route calls and/or take accurateand legible messages

Thoroughly, neatlyand legibly complete required documents to include logs, forms, recordsand reports.

Monitor the area and make reliable visual identification of inmates/residents, authorized personneland other individuals to ensure safety and security.

Engage in functions in confined areas that include such things as working various shifts and physically checking the doors, windowsand other areas to ensure they are secure.

Endure verbal and mental abuse when confronted with the hostile views and opinions of inmates/residents and other, e.g.visitors and family members, encounteredin an antagonistic environment.

Endeavor to comply withthe requirements of applicable regulations, laws, rules, procedures, policies, standardsand/or contract requirements.

Take appropriate actionto prevent or diffuse potentially disruptive situations.

Establish and maintaineffective working relations with others and handle difficult interpersonal contacts.

Add, subtract, multiply and divide using whole numbers, common fractionsand decimals.

Compute rate, ratioand percent.

Interpret a variety of instructions furnishedin written, oral, diagram or schedule form.

Participate in in-service and other training programs as required.

Remain alert at all times and react quickly, efficiently and calmly in emergency and other high stress situations.

Perform other duties as assigned by the Health Service Administrator.

QUALIFICATIONS:

High school diploma, GED certification or equivalent.

Three years experience in a similar position required.

One year's supervisory experience preferred.

Additional education or specialized training may be substituted for the required experience.

A valid driver's license is preferred, unless required by contract or applicable statute.

Proficiency in Microsoft Word for Windows, Excel, Windows 95 and other personal computer applications required.

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