Administrative Coordinator

Case Western Reserve University • Cleveland, OH • 3h ago

POSITION OBJECTIVE

Working under general direction and reporting to the operations manager, the administrative coordinator will provide administrative support to 6 to 7 high-ranking officials within the Office of the Provost, including but not limited to the deputy provost for academic strategic initiatives, senior vice provost for academic and faculty affairs, vice provost for innovation, vice provost for interdisciplinary and international initiatives, associate provost for curriculum, associate provost for academic affairs, and assistant provost for strategic initiatives. The administrative coordinator serves as the central hub of daily business operations for the Office of the Provost. This position is responsible for providing high-level executive reception, serving as the primary "face" of the office to internal and external constituents, including trustees, donors, and Case Western Reserve University leadership. The administrative coordinator ensures the seamless execution of daily administrative functions by proactively managing complex calendars for the provost s senior leadership team and maintaining the professional standards of the office environment. Functioning as a key tactical team member to the operations manager, the coordinator executes standardized workflows to support business functions, office efficiency, financial and human resources administration, event and program execution, and logistical coordination of the daily administrative functions in the office.

ESSENTIAL FUNCTIONS

Provide professional executive-level reception services and continuous office coverage, serving as the first point of contact for the Office of the Provost; proactively greet and direct high-level visitors, including university leadership, board of trustees members, donors, and community officials, ensuring a welcoming and polished environment. Administer all aspects of the office, including maintaining accurate phone contacts, delivering timely and professional email correspondence, and front office support. Coordinate itineraries and travel arrangements for executive leaders, donors, high-profile guests and dignitaries as assigned. Provide other support for routine HR and financial administrative activities as assigned. (30%)

Arrange meetings and appointments and maintain necessary, timely, and professional correspondence with attendees; may take meeting minutes and distribute records and reports to constituents. Manage and control the complex calendars for multiple members of the provost s senior leadership team (e.g., deputy provost, vice provosts); exercise independent judgment in prioritizing scheduling requests, managing office workflow, resolving routine administrative issues, and ensuring adequate time allocation for strategic projects and operations. Coordinate all logistical details for meetings and appointments, including securing meeting rooms, audiovisual setups, catering and agenda coordination and distribution; proactively adjust schedules on short notice to accommodate urgent shifts in institutional priorities. Develop and maintain records of meeting agendas, minutes and materials for select working groups and teams reporting into the Office of the Provost. Collaborate with the executive assistant to the provost to ensure alignment between the senior leadership team s meetings and the provost s schedule. Provide administrative support for search advisory committees reporting to the provost, including scheduling candidate interviews, preparing itineraries and agendas, and coordinating candidate travel logistics. (30%)

Process complex and highly confidential information as it escalates to the level of the Office of the Provost. Strictly adhere to standard operating procedures established by the operations manager regarding triage, university and department policies, office points of contact workflows, and executive-level norms. Coordinate acr

Similar Jobs

Service Leader

Chipotle Mexican Grill • Lyndhurst, OH • 5h ago

Management & Administrative

CULTIVATE A BETTER WORLD Food served fast does not have to be a typical fast-food experience. Chipotle has always done things differently, both in and out of our restaurants. We are changing the face of fast food, starti...

5h ago

Go to Apply

Regional External Affairs Consultant - Ohio

FirstEnergy Corp • Elyria, OH • 7h ago

Management & Administrative

JOB DESCRIPTION FirstEnergy at a Glance We are a forward-thinking electric utility powered by a diverse team of employees committed to making customers' lives brighter, the environment better and our communities stronger...

7h ago

Go to Apply

Regional External Affairs Consultant - Ohio

FirstEnergy Corp • Cleveland, OH • 7h ago

Management & Administrative

7h ago

Go to Apply

AI & GenAI Data Scientist - Manager

PwC • Cleveland, OH • 14h ago

Management & Administrative

Specialty/Competency: Data, Analytics & AI Industry/Sector: Not Applicable Time Type: Full time Travel Requirements: Up to 80% The Opportunity As an AI & GenAI Data Scientist - Manager, you will play a pivotal ro...

14h ago

Go to Apply

Part Sales Manager - Part Time

AutoZone, Inc. • Lakewood, OH • 17h ago

Management & Administrative

Job Description AutoZone's Store Management team drives store performance, fosters a productive team, and ensures exceptional customer service. Managers and MITs play a key leadership role, expected to Live The Pledge an...

17h ago

Go to Apply

Part Sales Manager - Part Time

AutoZone, Inc. • Cleveland, OH • 17h ago

Management & Administrative

17h ago

Go to Apply

Part Sales Manager - Full Time

AutoZone, Inc. • Cleveland, OH • 17h ago

Management & Administrative

17h ago

Go to Apply

Senior Trust Officer

Bank of America • Cleveland, OH • 23h ago

Management & Administrative

Senior Trust Officer Cleveland, Ohio To proceed with your application, you must be at least 18 years of age. Acknowledge ( https://ghr.wd1.myworkdayjobs.com/Lateral-US/job/Cleveland/Senior-Trust-Officer_26019545 ) Bank o...

23h ago

Go to Apply

Marketing Project Manager

Sherwin-Williams • Cleveland, OH • 1d ago

Management & Administrative

The Project Manager, Marketing Operations (XPM) is responsible for managing a range of cross-functional projects within Global Architectural Marketing (GAM) to ensure on-time, in-scope delivery, aligned to GAM standards...

1d ago

Go to Apply

Facilities / Engineering Operations Manager 2

Sodexo • Cleveland, OH • 1d ago

Management & Administrative

Role Overview Facilities/Maintenance careers are challenging! But you get results. Bring us your drive and dedication, and we'll provide the growth opportunities you've been searching for. Sodexo is seeking an experience...

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)