Administrative Assistant, Mathematics

Johnson County Community College • Overland Park, KS • 2h ago

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13584266

rJohnson County Community College

rPosition: Administrative Assistant, Mathematics

Department: Academic Affairs

Type of Position: Full-time Hourly

Exemption Status: Non-Exempt

Work Schedule, Hours per week: Monday-Friday, 8:00 AM to 5:00 PM, 40 hours per week

Opportunity for hybrid schedule: No

Starting Salary Range: \$20.47-\$26.35 and determined based on relevant years of work experience provided on application and resume.

Position Summary: Provide high-level administrative, clerical, and analytical support for the Mathematics department at Johnson County Community College (JCCC).

Required Qualifications:

High school diploma and minimum of 3 years of relevant experience.

Proficiency in Microsoft Office applications.

Preferred Qualifications:

Associate\'s degree or higher.

Relevant experience in a higher education setting.

Familiarity with Ellucian Banner.

Position details include but are not limited to:

Handle operational duties to allow the Dean to focus on higher-level

strategic tasks. Facilitate effective and efficient operations across the department by managing administrative aspects of the day-to-day activities, including composing correspondence, scheduling meetings, editing and proofreading documents, and handling inquiries. Responsible for managing itineraries, travel and hotel arrangements, and expenses. Attend meetings, take minutes, and transcribe as needed.

Assist departmental leadership with reports, contracts,

presentations, communications, and departmental performance updates. Compile and maintain departmental records, files, and information. Analyze and interpret data to produce reports. Conduct research as needed.

Research information and input data into various software and

electronic communications systems to facilitate program operations. Collect financial information and enter it into spreadsheets, consolidating figures into yearly reports. Summarize and provide leadership with the data to be used for long-term planning.

Prepare, enter, and review upcoming course schedules for multiple

departments in Ellucian Banner, including special parts of the term, different delivery modalities, and specialty courses. Verify all information is accurate before it becomes public and available to stakeholders.

Communicate with multiple stakeholders both within the department

and throughout the college. Prioritize requests while balancing stakeholder needs. Provide innovative strategies for improving and streamlining operational procedures. Collaborate with students, staff, faculty, and vendors to coordinate and facilitate program operations through phone, email, and written communications.

Collaborate with Bookstore staff to coordinate textbook orders with

contacts with publishers to have textbooks arrive by the deadline that faculty requires each semester. Serve as a central point of contact for the department and effectively prioritize multiple projects independently.

Provide operational support by resolving problems for faculty,

staff, and students within the Mathematics department. Collaborate with other branches of the college to support operations. Schedule and coordinate events and take responsibility for communications, logistical planning, and securing resources.

Maintain and support departmental budgets by tracking costs, keeping

account balances, and running reports. Monitor office supply levels and place orders to replenish supplies, class materials, and equipment. Assist in solving technical and facilities issues.

Support the hiring process by scheduling screenings and interviews

and helping make travel arrangements for candidates. Assist in the training processes for new employees by working with managers and staff to coordinate the time and location of training and ensure the necessary resources and facilities are available.

Conduct research and remain up-to-date with best practices,

deadlines, and new technology to support faculty and staff.

Manage a complex and frequently changing calendar. Resolve

overlapping commitments and protect time for shifting priorities. Schedule and coordinate all aspects of meetings and appointments. Providing accurate information and updates to all participants. Secure space and work with key stakeholders on logistics.

Follow up on requests regarding the maintenance of facilities and

office keys, keycards, and name badges as needed.

To be considered for this position we will require an application, resume, and cover letter.

*Unofficial transcripts are required for all Adjunct faculty and Faculty positions.

Benefits Category

For Full-time Employees:

Health insurance with some employer paid option

Go to Apply

Market Grille Express Clerk

Hy-Vee Food Stores • Raytown, MO • 12h ago

Management & Administrative

Additional Considerations (if any): Must be 18+ - At Hy-Vee our people are our strength. We promise "a helpful smile in every aisle" and those smiles can only come from a workforce that is fully engaged and committed to...

12h ago

Go to Apply

Market Grille Clerk

Hy-Vee Food Stores • Raytown, MO • 12h ago

Management & Administrative

Additional Considerations (if any): Night & Weekend Shifts Required - At Hy-Vee our people are our strength. We promise "a helpful smile in every aisle" and those smiles can only come from a workforce that is fully e...

12h ago

Go to Apply

Mechanical Senior Project Manager

P1 Group, Inc. • Lenexa, KS • 12h ago

Management & Administrative

Mechanical Senior Project Manager Lenexa, KS Full Time Office - Construction Mid Level Share ( https://p1groupinc.applytojob.com/app/share/qJPUcJAB13 ) P1 Construction, LLC. is seeking a Mechanical Construction Senior Pr...

12h ago

Go to Apply

Facilities / Engineering Operations Manager 1

Sodexo • Tonganoxie, KS • 15h ago

Management & Administrative

Role Overview Sodexo is seeking an experienced Facilities Engineering Operations Manager to support a large manufacturing client in Tonganoxie, Kansas. This role is responsible for overseeing the daily planning, scheduli...

15h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)