Project Coordinator

Southland Industries • Vancouver, WA • 2h ago

Position Summary

The Project Coordinator is responsible for providing administrative and operational support, including tasks such as data entry, reporting, and maintaining project documentation and schedules.

Position Details

COINS (ERP system) data entry and reporting - change orders, subcontract agreements, subcontract change orders, labor feedback and job cost reports.

Assists Project Managers with entering and updating construction schedules in MS Project.

Assembles and tracks subcontracts, change orders, insurance, billings, lien releases, and certified payroll from subcontractors.

Issues and tracks purchase orders, material arrival dates and receives material in we based purchasing database.

Collects and reviews timecards for union personnel and maintains manpower lists.

Assembles binders with submittals, proposals, O&Ms.

Assists Project Managers in tracking and creating daily field reports.

Gathers and submit to customer specific contractual requirements (i.e. city license, contractor's license, certificate of insurance, emergency phone list and gather from other departments - safety program, drug awareness program, MSDS sheets for jobsite).

Analyzes open commitments at closeout and follow up with sub/vendor to ensure no further costs are owed before closing project.

Qualifications

High school diploma or equivalent

Associate degree preferred

Minimum 2 years' related experience

Solid verbal and written communication skills

Solid customer service skills

Solid ability to multi-task and prioritize

Solid attention to detail

Solid computer applications, including Microsoft Word, Excel, PowerPoint

Benefits

As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:

401(k) plan with 50% company match (no cap) and immediate 100% vesting

Medical, dental, and vision insurance (100% paid for employee)

Annual bonus program based upon performance, achievement, and company profitability

Term life, AD&D insurance, and voluntary life insurance

Disability income protection insurance

Pre-tax flexible spending plans (health and dependent care)

Paid parental leave

Paid holidays, vacation, and personal time

Training/professional development opportunities and company-paid memberships for professional associations and licenses

Wellness benefits

About Southland Industries

As one of the nation's largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation. If you want to join a fast-paced environment where you're engaged, challenged, and valued, apply now to join our dynamic team.

To learn more about careers at Southland, explore our career opportunities (https://southlandind.foleon.com/experienced-professionals/brochure/) , follow us on social media (https://www.linkedin.com/company/22132/?trk=tyah) , and check out our website (https://southlandind.com/) .

Southland Industries and all its subsidiaries are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.

Pay: Final pay is determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data. For Washington this ranges from $25.80 - $36.13 per hour plus annual incentive, benefits, and retirement program as outlined above.

Contingent Employment: All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.

External Agency Announcement : Its Southland Industries' policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be established after a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).

Required Skills

Required Experience

Similar Jobs

Fall 2026 Operations-Supply Chain

Kroger Family of Companies • Portland, OR • 2h ago

Manufacturing & Warehouse

The Kroger Fall Internship Program is a 12 week immersive experience that offers students an opportunity to grow their careers through a variety of focused internship assignments. Rotation dates: (Aug 17th - Dec 4th). Ou...

2h ago

Go to Apply

Assembler II - 2nd Shift

ThermoFisher Scientific • Hillsboro, OR • 7h ago

Manufacturing & Warehouse

Work Schedule Environmental Conditions Job Description Pay Range: $23 - $24 per hour 2nd shift is Mon - Fri 2pm - 10:30pm. Shift diff - 10% As part of the Thermo Fisher Scientific team, you'll discover meaningful work th...

7h ago

Go to Apply

7 E Machine Operator

Novolex • Vancouver, WA • 7h ago

Manufacturing & Warehouse

Company Overview Why Choose Us? Novolex is a leading manufacturer of food, beverage, and specialty packaging that supports multiple industries including foodservice, restaurant delivery and carryout, food processing, gro...

7h ago

Go to Apply

Materials Handler Supervisor

Veterans Affairs, Veterans Health Administration • Portland, OR • 21h ago

Manufacturing & Warehouse

Summary This position is located within the VA Portland Health Care System. Incumbent will have supervisory oversight of material handlers and contracted services. They are responsible for oversight of daily Health Care...

21h ago

Go to Apply

Manufacturing Supervisor

Abbott • Portland, OR • 1d ago

Manufacturing & Warehouse

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnost...

1d ago

Go to Apply

Warehouse Order Picker Part Time 1st Shift

Staples • Portland, OR • 1d ago

Manufacturing & Warehouse

12:00pm-5:45pm/Sunday-Thursday (Flexible start/end time) Join our Staples World Class Supply Chain Team and deliver essential products to our customers. What you'll be doing: As a warehouse associate you may work in one...

1d ago

Go to Apply

Warehouse Administrator

WESCO • Portland, OR • 1d ago

Manufacturing & Warehouse

Shift: Monday through Friday; 7:30 a.m. - 4:00 p.m. Why You'll Love Wesco When you join Wesco, you become part of a global leader in business-to-business distribution, logistics services and supply chain management solut...

1d ago

Go to Apply

Warehouse Material Handler

Adecco US, Inc. • Gresham, OR • 1d ago

Manufacturing & Warehouse

Adecco is hiring immediately for Warehouse Material Handlers in Gresham, OR. While working as a Warehouse Material Handler for Adecco, you will earn $23.00-$24.00/hour + other great benefits! If you have warehouse or log...

1d ago

Go to Apply

ADCE Packaging Design Architect

Intel • Hillsboro, OR • 2d ago

Manufacturing & Warehouse

Job Details: Job Description: Drives end-to-end development for substrate design from concept through tape out and implements physical layout and routing of the package design. Performs substrate fit and routing studies...

2d ago

Go to Apply

Warehouse Associate

Adecco US, Inc. • Fairview, OR • 2d ago

Manufacturing & Warehouse

If you're looking for a Warehouse job, then look no further! Adecco is looking for candidates who thrive in a fast-moving environment for this Warehouse job at our client, in Fairview, OR, and we are hiring immediately!...

2d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)