Job Title: Administrative Assistant / ReceptionJob Description
This Administrative Assistant / Reception role provides high-level administrative support to an office by conducting research, handling information requests, and performing a wide range of clerical and organizational tasks. The position serves as an information and communication hub, ensuring that documents, records, and communications flow smoothly and efficiently across the organization.
Responsibilities
Perform general office duties, including ordering supplies, maintaining records management systems, and completing basic bookkeeping tasks.
Prepare invoices, reports, memos, letters, financial statements, and other business documents with accuracy and attention to detail.
File and retrieve corporate documents, records, and reports to support efficient information access and decision-making.
Review and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution appropriately.
Prepare agendas and supporting materials for committee, board, and other meetings to ensure participants are well informed.
Make logistical arrangements for committee, board, and other meetings, including scheduling, coordinating locations, and organizing required resources.
Act as an information and communication manager for the office by handling information requests and directing inquiries to the appropriate parties.
Conduct research as needed to support executives and office staff in making informed decisions.
Maintain confidentiality of sensitive information and ensure that records are organized and securely managed.
Provide basic mentoring and support to colleagues by offering constructive performance feedback when appropriate.
Essential Skills
Strong verbal and written communication skills to prepare clear documents and interact professionally with a wide range of stakeholders.
Effective multi-tasking abilities to manage multiple assignments and deadlines in a busy office environment.
Customer service skills and interpersonal skills to build positive relationships and provide responsive support.
Ability to work independently and manage time effectively with minimal supervision.
Ability to keep information organized and maintain confidentiality of sensitive records and communications.
Basic mentoring skills to provide support and constructive performance feedback to others.
Previous experience using computer applications such as Microsoft Word, Excel, and PowerPoint.
High school diploma or GED.
5-7 years of experience in an administrative assistant, executive assistant, or similar administrative support role.
Experience working with executives is highly preferred.
Additional Skills & Qualifications
Experience providing administrative support, including administration and general office coordination.
Background in preparing professional business correspondence, financial documents, and meeting materials.
Familiarity with records management systems and basic bookkeeping practices.
Ability to act as an information and communication manager for an office by coordinating information flow and handling requests.
Comfort conducting research to gather and synthesize information for reports and decision support.
Work Environment
The role is based in a professional office environment that relies heavily on standard computer applications such as Microsoft Word, Excel, and PowerPoint for daily operations. Work typically involves extended periods at a desk using a computer, telephone, and office equipment while managing documents, records, and communications. The position supports executives and other office staff, requiring a polished, professional demeanor and attire suitable for an office setting. The schedule generally follows standard business hours, with occasional flexibility needed to support meetings and deadlines. The environment emphasizes organization, confidentiality, accuracy, and timely completion of administrative tasks.
Job Type & Location
This is a Contract position based out of Pittsburgh, PA.
Pay and Benefits
The pay range for this position is $30.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Pittsburgh,PA.
Application Deadline
This position is anticipated to close on Jun 19, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
