Construction Project Coordinator - Food Facilities and Cold Storage
Job Description
The Construction Project Coordinator supports the preconstruction department by coordinating complex food facility and cold storage projects ranging from $5 million to $80 million. This role focuses on contract and document administration, project coordination, and licensing support across multiple states, ensuring that project managers have the information, documentation, and logistical support needed to deliver projects efficiently and accurately.
Responsibilities
Collaborate closely with the preconstruction department to support food facility and cold storage construction projects ranging from $5 million to $80 million.
Perform comprehensive contract administration, including tracking contract documents, amendments, and related correspondence.
Manage document control processes by organizing, updating, and maintaining all project documentation in an accurate and timely manner.
Prepare, issue, and track Requests for Information (RFIs), ensuring timely responses and proper documentation.
Create, process, and monitor change orders, ensuring that all scope changes are documented, approved, and reflected in project records.
Handle project-related administrative tasks that are not performed directly by the project manager, providing reliable operational support.
Coordinate licensing requirements in all states where projects are located, ensuring that applications, renewals, and approvals are completed on schedule.
Perform data entry for project information, costs, schedules, and other key metrics to maintain accurate records and reports.
Assist with job cost analysis by compiling and reviewing cost data to support budgeting and cost control efforts.
Support project schedule management by updating timelines, tracking milestones, and coordinating schedule-related communications.
Schedule and coordinate project meetings, including preconstruction meetings and progress reviews, and prepare related materials as needed.
Assist with safety training coordination by tracking requirements, scheduling sessions, and maintaining training records.
Support punch list management by organizing punch list items, tracking completion, and updating documentation.
Contribute to cost control activities by monitoring project expenses and supporting financial tracking processes.
Provide general project coordination support to both office and field teams to help ensure smooth project execution.
Essential Skills
Minimum of 2 years of experience as a project coordinator, preferably in a construction environment.
Proven experience in contract administration for construction or similar projects.
Strong document control skills with the ability to organize, track, and maintain large volumes of project documentation.
Demonstrated experience in project coordination and project administration.
Ability to prepare, process, and track RFIs and change orders accurately.
Experience with job cost analysis and basic cost control practices.
Familiarity with project scheduling concepts and tools to support schedule updates and tracking.
Strong data entry skills with attention to detail and accuracy.
Ability to schedule and coordinate meetings effectively with multiple stakeholders.
Experience working with either subcontractors or general contractors on construction projects.
Solid understanding of construction management principles and project workflows.
Organizational skills to manage multiple tasks and deadlines in a dynamic project environment.
Additional Skills & Qualifications
Experience supporting licensing coordination across multiple states or jurisdictions.
Exposure to food facility or cold storage construction projects.
Familiarity with safety training coordination and tracking.
Experience assisting with punch list management and closeout activities.
Ability to collaborate effectively with project managers, field teams, and external partners.
Strong written and verbal communication skills to support clear project documentation and correspondence.
Proficiency with common office software and project-related systems used for document control, scheduling, and reporting.
Work Environment
This role operates in both office and project site environments. Time in the office focuses on administrative tasks, documentation, scheduling, and coordination, using standard office technology and project management tools. Time at project sites involves supporting field teams, participating in meetings, and helping manage on-site documentation and coordination. The position requires flexibility to move between office and site settings and to adapt to the pace and demands of active construction projects.
Job Type & Location
This is a Contract to Hire position based out of Racine, WI.
Pay and Benefits
The pay range for this position is $30.00 - $35.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Racine,WI.
Application Deadline
This position is anticipated to close on Jun 19, 2026.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
