Job Title: Administrative AssistantJob Description
The Administrative Assistant supports senior leaders and the Human Resources team by managing a wide range of administrative and clerical tasks. This role handles purchasing paperwork, coordinates mail and shipping, serves as the main point of contact for visitors, and helps keep office operations running smoothly. The position offers the opportunity to collaborate closely with multiple departments, including engineering teams, and to contribute to a positive, team-oriented workplace culture.
Responsibilities
Handle purchasing paperwork for both credit card users and ACH payment requests, including preparing orders, allocating expenses in NetSuite, and tracking orders to completion.
Process incoming and outgoing mail through USPS and manage small package shipping through FedEx.
Serve as the main point of contact for visitors, providing a professional and welcoming front-desk experience.
Order and maintain stock of office and kitchen supplies to ensure the workplace remains well equipped.
Assist managers with paperwork that requires scanning, organizing, and filing in both physical and digital formats.
Enter employee suggestions into the SharePoint site and track updates to ensure follow-up and visibility.
Email monthly safety and quality trainings as needed and enter completed training records into the Training Manager system.
Perform data entry tasks accurately and efficiently to support administrative and HR processes.
Provide general clerical and administrative support, including customer service, filing, scanning, and calendar management.
Run local errands in a company vehicle, including picking up items and food for meetings when requested.
Collaborate with other departments such as Research and Development, Product Support Engineering, Engineering Documentation Services, and Fabrication to support cross-functional projects and initiatives.
Essential Skills
Proficiency in Microsoft Office applications.
Knowledge of office management systems.
Working knowledge of standard office equipment, including printers and scanners.
Strong data entry skills with a high level of accuracy.
Customer service experience in an office or front-desk environment.
Clerical and administrative support experience, including filing, scanning, and calendar management.
Excellent time management skills with the ability to prioritize work effectively.
Strong attention to detail and problem-solving abilities.
Excellent written and verbal communication skills.
Strong organizational skills with the ability to handle multiple tasks simultaneously.
Valid driver's license in good standing.
Additional Skills & Qualifications
Experience with NetSuite for expense allocation and order tracking is preferred.
Experience using SharePoint for data entry and tracking updates is preferred.
High school diploma or equivalent.
Additional qualifications or formal training as an administrative assistant are preferred.
Experience working in a collaborative, cross-functional environment.
Comfort working closely with engineering and technical teams and exposure to product testing environments.
Work Environment
The majority of work takes place in a climate-controlled office setting with a professional, friendly atmosphere. The role involves close coordination with departments such as Research and Development, Product Support Engineering, Engineering Documentation Services, and Fabrication, emphasizing teamwork and positive collaboration. The culture encourages bringing people together through activities and catered lunches, and offers exposure to live testing of products and hands-on interaction with engineering teams and innovative projects. Extended hours may occasionally be required based on workload demands. A company vehicle is provided for work-related errands.
Job Type & Location
This is a Contract to Hire position based out of Rocklin, CA.
Pay and Benefits
The pay range for this position is $22.00 - $22.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Rocklin,CA.
Application Deadline
This position is anticipated to close on Jun 12, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
