Job No: 541407
Work Type: Full-time
Location: WINSLOW
Categories: Administrative Support/Customer Service
ARIZONA DEPARTMENT OF CORRECTIONS, REHABILITATION & REENTRY Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.
The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.
ADMINISTRATIVE SECRETARY III
Job Location:
Address: PRISON OPERATIONS DIVISION Arizona State Prison Complex (ASPC) - Winslow 2100 South Highway 87 Winslow, AZ 86047 https://corrections.az.gov/
Posting Details:
Salary: $33,800.00
Grade: 14
Closing Date: 06/17/2026
Job Summary:
The Arizona Department of Corrections Rehabilitation and Reentry is seeking a highly organized and self-motivated individual to provide comprehensive administrative support to the Complex Warden and Unit Managers at ASPC-Winslow.
This position is responsible for managing daily operations of the Warden's Office, handling confidential correspondence, preparing reports, and coordinating administrative functions. The role requires a high level of discretion, attention to detail, and the ability to manage multiple priorities in a secure correctional environment.
Job Duties:
Manage daily operations of the Complex Warden's Office, including correspondence, visitors, phone calls, and special projects
Maintain the Warden's calendar and coordinate meetings, appointments, and conferences
Attend meetings, record, and transcribe minutes
Prepare reports, memos, and a wide variety of correspondence
Collect, research, and compile data for reports and special projects
Maintain confidential administrative, inmate, and staff records in accordance with retention schedules
Support administrative staff; serve as backup when needed
Retrieve and distribute mail and prepare records for archiving
Drive on State business as required
Perform other duties as assigned
Knowledge, Skills & Abilities (KSAs):
Knowledge of:
ADCRR policies and procedures and Arizona Department of Administration personnel rules
Administrative and office management practices
Business English, grammar, and professional correspondence
Records management and filing systems
General procurement procedures
Office software, including Microsoft Office and Google Workspace
Skill in:
ADCRR policies and procedures and Arizona Department of Administration personnel rules
Administrative and office management practices
Business English, grammar, and professional correspondence
Records management and filing systems
General procurement procedures
Office software, including Microsoft Office and Google Workspace
Ability to:
Maintain strict confidentiality
Work independently and meet deadlines
Adapt to changing priorities in a fast-paced environment
Plan, organize, and coordinate administrative operations
Analyze information and resolve problems effectively
Work within a correctional setting
Selective Preference(s):
Two (2) years of professional administrative experience supporting a manager or administrator
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications
Pre-Employment Requirements:
Employment is contingent on the selected applicant passing a background investigation and drug test.
In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.
If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:
We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
Vacation and sick days with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
Exceptional retirement program
Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
An incentivized commuter club and public transportation subsidy program
Learn more about the Paid Parental Leave program here (https://hr.az.gov/about/resources/family-leave-expansion) . For a complete list of benefits provided by The State of Arizona, please visit our benefits page (https://benefitoptions.az.gov/jobseekers)
Retirement :
Positions in this classification participate in the Arizona State Retirement System (ASRS).
Enrollment eligibility will become effective after 27 weeks of employment.
Current ADCRR Employees: Consult with your respective Human Resources Liaison, if you are in a different retirement plan than the one indicated above.
Contact Us:
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.
