Job Title: Accounts Payable CoordinatorJob Description
The Accounts Payable Coordinator is responsible for performing end-to-end accounts payable activities, including receiving, processing, verifying, and reconciling invoices and payments. This role controls expenses by ensuring accurate three-way matching, timely invoice processing, and effective vendor communication, while supporting the broader Finance function through month-end close activities, audits, and corporate initiatives.
Responsibilities
Manage all incoming invoices and perform full three-way matching between purchase orders, invoices, and receiving documents to ensure accuracy and compliance.
Process a high volume of invoices, typically 100 or more per day, in a timely and efficient manner.
Investigate and resolve invoice discrepancies by collaborating with internal stakeholders and external suppliers.
Reconcile vendor statements regularly and ensure vendor accounts remain accurate and up to date.
Monitor and manage the Accounts Payable email inbox, responding to supplier inquiries promptly and professionally.
Support the Finance team with month-end close activities, including preparing and providing accounts payable information as needed.
Participate in Finance-related audits by providing requested documentation, explanations, and support to auditors.
Process corporate card expense reports within required timelines, verifying appropriate approvals and coding.
Contribute to company projects and corporate initiatives related to process improvement and Finance operations.
Actively participate in continuous improvement activities and problem-solving efforts to enhance accounts payable processes.
Assist in the training, mentoring, and assessment of other team members to support team development and knowledge sharing.
Exercise sound judgement and autonomy in daily work while following established guidelines and direction.
Comply with Health, Safety, and Environmental policies and procedures, and promptly report any accidents, incidents, or near misses.
Act in a safe and responsible manner at all times in the workplace.
Perform additional accounts payable and Finance-related duties as assigned.
Essential Skills
At least 3 years of hands-on accounts payable experience.
Proven ability to process 100 or more invoices per day accurately and efficiently.
Strong experience with three-way matching of purchase orders, invoices, and receiving documents.
Demonstrated capability in invoice processing and discrepancy resolution.
Experience in vendor reconciliation and maintaining accurate vendor accounts.
Ability to manage an Accounts Payable inbox and respond to supplier inquiries in a timely, professional manner.
Experience supporting month-end close activities within a Finance team.
Ability to support Finance-related audits by organizing and providing required documentation.
Strong attention to detail, accuracy, and organizational skills in a high-volume environment.
Demonstrated ownership of personal learning and development with a continuous improvement mindset.
Ability to participate effectively in problem-solving and process improvement initiatives.
Capability to exercise autonomy and sound judgement within established guidelines.
Commitment to following Health, Safety, and Environmental policies and acting safely at all times.
Additional Skills & Qualifications
Experience with SAP for accounts payable or general Finance processes.
Experience with Concur or similar expense management systems.
Proficiency with Microsoft Excel for tracking, reconciling, and analyzing payables data.
Degree in Accounting, Finance, or a related field is preferred.
Experience assisting in training, mentoring, and supporting other team members.
Strong communication and collaboration skills for working with internal teams and external suppliers.
Proactive approach to continuous improvement for both personal development and business processes.
Work Environment
This is an in-office role, working Monday through Friday from 8:00 AM to 5:00 PM. The position operates in a professional office setting within the Finance department, using standard business technologies and tools such as email, ERP systems, expense management platforms, and spreadsheet software. The work involves high-volume invoice processing and frequent interaction with internal teams and external vendors in a structured, deadline-driven environment.
Job Type & Location
This is a Contract to Hire position based out of Indianapolis, IN.
Pay and Benefits
The pay range for this position is $25.48 - $31.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Indianapolis,IN.
Application Deadline
This position is anticipated to close on Jun 16, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
