ADMIN SPEC NF3*

U.S. Marine Corps • Oceanside, CA • 1w ago

Summary Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively. Responsibilities The Admin Specialist NF-3 provides discretionary executive support to upper-level management, with a primary emphasis on executing rigorous quality control, proofreading, and editing of official Navy and Marine Corps correspondence to ensure absolute grammatical and formatting compliance. Coordinates and provides a wide variety of responsible administrative functions in support of upper-level management requiring a substantial level of judgment, experience, and discretion. Provides discretionary administrative support to upper management. Handles confidential matters, screens incoming communications/visitors, and resolves routine information requests. Drafts, reviews, and manages sensitive or confidential communications, screens visitors, and resolves complex inquiries using substantial judgment and experience. Receives, proofs, and distributes directives, orders (e.g., MCIWEST-MCB CAMPEN, SecNav/OpNav), and Standard Operating Proceduress. Maintains master files and ensures grammatical and formatting accuracy. Establishes suspense dates to collect responses and submits information. Assists with the MCCS Forms Management Program. Supports the Records Manager by filing documents in SharePoint and MCTILM, ensuring full compliance with USMC regulations. Collects, compiles, and organizes information and data to meet administrative requirements. Uses a personal computer to transmit correspondence, create reports, databases, spreadsheets, graphics, slide shows, and presentations. Provides World Class Customer Service with an emphasis on courtesy. Delivers proactive, courteous problem resolution. Solves customer issues promptly and escalates complex problems to the appropriate higher-level supervisor. Strictly adheres to EEO principles, harassment prevention policies, and safety regulations. Promptly reports hazards or incidents. Performs other related duties as assigned. Performs other related duties as assigned. Requirements Conditions of Employment See Duties and Qualifications EVALUATIONS: Qualifications Three years of experience that demonstrate a broad knowledge of administrative practices and principles. Drafting and routing Naval correspondence for up to General Officer-level signature and review is preferred. Experience that demonstrates skill to organize and coordinate high visibility projects is required. Excellent oral and written communications skills required. Knowledge of Marine Corps chain of command and familiarity with the MCCS mission, structure, and core functions of MCCS subordinate divisions preferred. Skill to operate a personal computer and associated peripheral equipment and software required. Must possess a valid driver¿s license. This is a white-collar position where occasional lifting up to 20 lbs may be required Education Additional Information GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis. It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.secnav.navy.mil/donhr/Site/Pages/No-Fear-Act.aspx As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made. Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS. Required Documents: Education/certification certificate(s), if applicable. If prior military, DD214 Member Copy This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce. Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card. INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENT'S DISCRETION WITHOUT FURTHER COMPETITION. ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.

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