Summary This position is located in the VBA St Louis Regional Office, The incumbent serves as a Management Analyst in the Support Services Division (SSD) of the VA Regional Office. The position provides program, administrative, technical, analytical, and management support to the Chief and Assistant Chief, as well as other staff members. Responsibilities The employee is responsible to the Chief and Assistant Chief for managing the front office and assisting other staff by carrying out a complete range of administrative, project management, and analytical functions. Major duties include but are not limited to: Assist and advise management on the effectiveness and efficiency of the Divisions programs and functions. Develops, analyzes, evaluates, and improves the effectiveness of work methods and procedures, management controls, information, and documentation systems. Analyzes management techniques, processes, and styles for improving organizational effectiveness. Handles correspondence and is privy to sensitive employee and labor relations issues. Provides advice and prepares memos for management regarding labor management issues, master agreement discrepancies and managements position on such issues. Gathers information, identifying and analyzing issues, and developing recommendations to resolve substantive problems of effectiveness and efficiency of work operations. Provides position management advice and recommendations to agency managers including providing advice on the distribution of workload among positions and organizations. Formulates, presents, executes, and analyzes organizational budgets. Evaluates financial trends and determines compliance with agency guidance. Analyzes management techniques, processes, and styles for improving organizational effectiveness. Analyzes and evaluates, on a quantitative or qualitative basis, the effectiveness of programs or operations in meeting established goals and objectives. Analyzes and prepares program status reports for review at all levels. Provides advice and prepares memos for the SSDC regarding labor management issues, master agreement discrepancies and management's position on such issues. Keeps all records and timetables concerning Master Agreement matters for the SSD Managers. Develops procedures and systems for establishing, operating, and assessing the effectiveness of administrative control systems and line or operating programs. Develops, analyzes, evaluates, advises on, or improves the effectiveness of work methods and procedures, organizations, manpower utilization, and distribution of work assignments. Work Schedule: Standard 5-day, 8-hour, full time (40 hours a week) schedule; Monday - Friday. Hours may vary to effectively carry out the mission.; Title/PD#: Management Analyst, GS-343-11 PD# 39913A Promotion Potential: There is no promotion potential. Requirements Conditions of Employment Qualifications TIME-IN-GRADE REQUIREMENT: Applicants who are current Federal employees and have held a GS grade at any time in the past 52 weeks must also meet time-in-grade requirements. For a GS-11 position you must have served 52 weeks at the GS-09 level. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Most recent SF-50 is required for current Federal employees. An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade Award and general adjustment SF-50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade. MINIMUM QUALIFICATION REQUIREMENT: You may qualify based on your experience and/or education as described below: GS-11 Grade Level: Specialized Experience GS-11 level: One year of Specialized experience equivalent to the GS-9 level. Specialized experience includes advanced qualitative and quantitative techniques for analyzing, evaluating, and measuring the effectiveness and efficiency of organizational operations. Specialized experience also includes skills in applying communication techniques sufficient to present plans and proposals convincingly. Such experience may have been gained by performing the following duties: composing complex correspondence or other written work to be presented to high level management, external agencies, or their representatives; collecting and researching data for studies or evaluations of programs/operations and making recommendations to management based on findings; using computer systems or applications to process or analyze data and compiling evaluative reports; and researching laws, regulations, guidelines, and approved procedures to provide findings. OR Education Substitution: Applicants may substitute education for the experience required to qualify at the GS-11 grade level. Note: coursework must have equipped you with the competencies described in the "How You Will Be Evaluated" section of the announcement. Ph.D or equivalent doctoral degree; or Three full years of progressively higher-level graduate education leading to such a degree; or LL.M, if related to the duties of this position. OR Combination of Education and Experience: Applicants may combine education and experience to qualify at the GS-11 level. For example, if you do not fully meet the length of experience and education described for a specific grade level (e.g., have six months of experience and some coursework but not a degree), the two can be combined to total 100% of the requirement. Click here for more information. To calculate, first identify the percentage of required education you have earned (when substituting, you can use graduate level education you have earned beyond the second year). Then, identify the percentage of required experience you possess. Add the two percentages. The total percentage must equal at least 100 percent to qualify at the GS-11 level. Education Applicants may substitute education for the experience required to qualify at the GS-11 grade level. Note: coursework must have equipped you with the competencies described in the "How You Will Be Evaluated" section of the announcement. Ph.D or equivalent doctoral degree; or Three full years of progressively higher-level graduate education leading to such a degree; or LL.M, if related to the duties of this position. A transcript must be submitted with your application if you are basing all or part of your qualifications on education.Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. Additional Information Physical Requirements: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as papers, books, small parts; driving an automobile, etc. No special physical demands are required to perform the work. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified for this vacancy. A well-qualified candidate is defined as meeting all of the minimum qualification standards and eligibility requirements as well as possessing skills that clearly exceed the minimum qualifications requirements for this position. Information about ICTAP and CTAP eligibility can be found here. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. (https://appsupport.usastaffing.gov/hc/en-us/sections/28980686389652-Reasonable-Accommodation-Information)For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.
