Real Estate Practice Assistant

Insight Global • Los Angeles, CA • 1h ago

Job Description

Insight Global is seeking a Real Estate Practice Assistant to join the LA office of an AM 200 law firm. The Real Estate Practice Assistant is responsible for administrative support for assigned attorneys. Duties include creating and editing documents, filing, completing client/matter intake forms, finalizing bills, submitting expenses, entering time, answering incoming calls, coordinating meetings, managing attorney's contacts, and maintaining calendars.

Essential Functions & Responsibilities

Create and edit complex documents from multiple sources, including correspondence, memos, spreadsheets, and presentations. Proofread and redline work for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and timeliness of final work product.

Experience in Leasing/Loan Transactions/New Commercial Loans/Refinancing/Acquisitions.

Ability to generate Closing Binders - customary process as well as CD program.

Ordering/drafting/tracking documents required by lenders for closings.

Working with attorneys on due diligence matters.

Review bills for accuracy and prepare transmittal letters to clients.

Establish, update and maintain client and internal files, including saving and organizing documents in the firm's document management system. Retrieve information from files when needed.

Open and review incoming mail. Notify legal personnel of deadline-sensitive correspondence. Draft written responses when necessary, or reply by phone or email as needed.

Reconcile and submit attorney expenses.

Proactively manage attorney calendars, schedule in-person and virtual meetings, and coordinate conferences, meetings, and appointments. Coordination may include restaurant research and booking, ordering of marketing resources, facilitating hospitality and technology needs, travel arrangements, etc.

Manage incoming and outgoing electronic communications (including telephone, email, and fax), take accurate messages, route appropriately and respond to all inquiries.

Maintain attorneys' contacts, including adding contacts to the firm's CRM system and appropriate mailing lists and working with attorneys to keep contact information updated.

Process client matter intake forms.

Make photocopies and scan documents as needed.

Perform additional administrative tasks as requested, including time entry, managing electronic signatures, maintaining credentials, basic internet research, and tracking and reporting CLE hours.

This role is hybrid, 2 days per week in office and 3 days remote. Compensation:

$90K to $100K per year annual salary. Exact compensation may vary based on several factors, including skills, experience, and education. Benefits are provided.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

High School Diploma or GED.

5+ years of legal administrative assistant experience within real estate.

Experience with document management, time and billing, client matter intake, and e-filing systems preferred.

Go to Apply

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