Treasury & Finance Operations Analyst

Karya Property Management • Houston, TX • 3h ago

Department: Finance & Accounting

Reports To: CFO / Principal / Comptroller

Role Overview

We are looking for a detail-oriented and financially sharp Treasury & Finance Operations Analyst to own daily treasury, cash, and finance operations across a multi-entity real estate portfolio. This role sits at the intersection of cash management, payment operations, banking administration, and financial reporting - and requires someone highly organized, sound in judgment, and able to serve as a reliable bridge between leadership, banking partners, an offshore accounting team, external deal partners, and vendors.

The right person is the operational backbone of the finance function: trusted to keep the cash picture accurate, payments moving correctly, entities in good standing, and nothing falling through the cracks.

Key Responsibilities

Treasury & Cash Management

· Maintain a real-time view of available funds, deposits, float timing, and balances across all entities

· Coordinate intercompany fund movements and loans with proper documentation

· Execute refunds and account reallocations; confirm completion to relevant parties

· Obtain funding approvals from leadership before executing material payments

· Monitor daily liquidity and escalate funding gaps or timing mismatches proactively

Payment Execution & Disbursement

· Initiate payments through banking portals per internal approval workflows

· Verify wire instructions before execution and send payment confirmations to counterparties

· Coordinate disbursement timing against funding availability to prevent overdrafts or missed obligations

· Process OPEX and vendor invoices through the ERP system; follow up on missing approvals or documentation

· Manage payroll funding for employees and contractors in coordination with HR or external payroll providers

Daily Cash Reporting

· Prepare and distribute daily cash reports to leadership covering balances, inflows, outflows, and net positions

· Maintain a master cash tracker reflecting actual net cash per account - distinct from bank balances - capturing all ACH, check, wire, and transfer activity

· Respond to leadership questions on balances and transactions with clarity and accuracy

Property & Deal-Level Funding

· Manage property-level funding requests across the portfolio; track pending vs. completed transfers and communicate status to leadership

· Flag priority funding needs and gaps with sufficient lead time for leadership to act

· Build and maintain deal-specific Excel trackers showing sources, uses, and reconciled cash positions; present to stakeholders as needed

Accounting Coordination

· Act as the US-side point of contact for the offshore accounting team, providing bank statements, transaction data, and reporting inputs for reconciliations and financials

· Pursue missing invoices and documentation to support timely bookkeeping

· Distribute banking files, debit files, and financial documentation to internal and external stakeholders

· Support month-end close by ensuring cash activity is accurately reflected and open items are resolved

Transaction Validation & Accounting Guidance

· Review transactions for proper accounting treatment and advise the accounting team on recording, including identifying wash entries and intercompany items

· Respond to external partners and deal counterparties on accounting and payment questions

Banking Administration

· Open, close, and maintain operating accounts across entities; manage banking documentation and user access

· Set up and monitor fraud tools including Positive Pay and ACH filters; review and disposition exception items

· Serve as primary contact for day-to-day bank inquiries and issue resolution

Entity Compliance & Tax

· Coordinate with county and city agencies to maintain entity good standing; set up comptroller portal access and ensure timely tax payments

· Support preparation and distribution of 1099s across all entities

· Track compliance and tax deadlines and surface upcoming obligations before they become urgent

What This Role Is Not

This role requires end-to-end ownership - not someone who waits for direction on routine payments or surfaces funding problems after the fact. The expectation is independent prioritization, early flagging of issues, and a high degree of reliability and discretion.

Qualifications

· 3-5 years in treasury operations, cash management, or a combined treasury and accounting role

· Real estate experience is strongly preferred; multi-entity structures, intercompany accounting, and property-level funding familiarity is a plus

· Strong Excel skills; able to build cash trackers, reconciliation schedules, and funding models from scratch

· Hands-on experience with banking portals, wire initiation, Positive Pay, and ACH management

· Familiarity with RealPage, Rent Manager, MRI, QuickBooks, or similar platforms

· Experience coordinating with offshore or remote accounting teams

· Strong written and verbal communication across leadership, partners, vendors, and government agencies

· Bachelor's degree in finance, Accounting, or Business preferred; equivalent experience considered

What Success Looks Like

Leadership receives a daily cash report they trust without verifying it. Payments are never late due to process failures. Funding gaps are surfaced before they become emergencies. The offshore accounting team has what they need without chasing. Banking and entity compliance run quietly in the background - because this person owns them.

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