Administrative Assistant (Data Centers)

Jacobs • Skowhegan, ME • 1d ago

This job opportunity is available at ANY location in the United States. Ideally, selected candidates will be near a JACOBS U.S. based office.

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

Provide administrative coordination to ensure projects under the ICT Department proceed in a timely and efficient manner.

Prepare, proofread, and distribute correspondence, reports, presentations, and technical documentation.

Support the preparation of reports and process flow charts using a variety of computer applications

Support the gathering of information and addressing follow-up questions in result of D&C Bright Idea submissions from general employees

Provide administrative assistance by preparing materials, building and maintaining meeting agendas, taking minutes, distributing meeting minutes, and following up for completion of action items for timely execution

Assist in the development of continuous improvement initiatives

Assist in the data entry for staffing plans

Coordinate departmental meetings, including agenda preparation, minute-taking, and follow-up on action items.

Additional duties as assigned to support the ICT Engineering Department

Education

Associate's degree or higher in Business Administration, Office Management, Information Technology, or a related field is preferred.

Equivalent combination of education and relevant work experience will be considered.

Experience

Minimum 2-3 years of administrative experience, preferably within a technology, engineering, or IT environment.

Experience supporting senior-level management or department heads.

Technical Skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Teams, SharePoint).

Familiarity with IT service management (ITSM) tools or ticketing systems is an advantage.

Basic understanding of ICT concepts and terminology to facilitate effective communication within the department.

Experience with document management systems and electronic filing.

Core Competencies

Excellent organizational skills with the ability to manage multiple priorities and deadlines.

Strong written and verbal communication skills.

High level of discretion, professionalism, and attention to detail.

Proactive problem-solving ability and a collaborative team-oriented mindset.

Ability to work independently with minimal supervision.

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.

Jacobs

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