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Environmental Administrative Assistant

BP Americas, Inc. • Westlake, OH • 6h ago

Entity:

Customers & Products

Job Family Group:

HSSE Group

Job Description:

Environmental Administrative Assistant

Job Description:

At bp, we provide an excellent working environment and employee benefits such as an open and inclusive culture, a great work-life balance, tremendous learning and development opportunities to craft your career path, life and health insurance, medical care package and many others.

It's an exciting time to join bp. As part of HSSE Team, you'll be fully connected into the world of bp. You'll play an increasingly important part within a network of like-minded colleagues partnering on strategic projects that focus on safety and compliance. There's a world of opportunities to build new skills, challenge yourself, and grow a long-term career at bp. So if you want to be part of a caring, supportive environment where you can realize your full potential, we're with you.

Job purpose and primary objectives:

The Environmental Administrative Assistant provides operational support to the Environmental team, ensuring accurate planning, scheduling, processing of documentation, financial transactions, and compliance tracking across multiple systems.

In this role you will:

Manage mail distribution, document filing, and records retention

Create purchase orders (POs) and process invoices in a timely and accurate manner

Review service requests and coordinate invoice mailing

Maintain and organize electronic and physical documentation

Process and reconcile charges on the corporate credit card

Support the review and tracking of environmental expenses in SAP

Assist in resolving invoice and payment-related issues

Communicate and coordinate with multiple departments on behalf of Environmental team

Track environmental testing schedules and maintain related reports

Monitor events and checklist completion within internal databases

Maintain tracking for cathodic protection activities, oil/water separator inspections, and other compliance reports completed by our operations teams

Perform non-routine administrative tasks and other duties as assigned.

Conduct occasional site visits with other Environmental team members

Manage calendars for the Head of HSSE, ensuring alignment with priorities and commitments; proactively adjust schedules based on emerging needs.

Plan and manage domestic and international travel arrangements end-to-end for the Head of HSSE, anticipating all logistical needs.

Prepare and reconcile expense reports for timely processing.

What you will need to be successful:

High school diploma or equivalent required

Excellent written and verbal communication

Detail-oriented, dependable, and proactive

Strong organizational and time management skills

Problem-solving ability and proactive demeanor

Ability to quickly learn and apply new information in a dynamic work environment

Proficiency with office productivity software, databases, and general business systems, with the ability to learn new technologies as needed.

Travel Requirement:

Occasional travel may be required with this role

Relocation Assistance:

This role is not eligible for relocation

Skills:

Analytical Thinking, Communication, Customer Service, Customer Support, Digital Fluency, Laboratory Design, Occupational Health, Occupational Hygiene, Research and Development, Resilience, Workload Prioritization

Why join us

At bp, we support our people to learn and grow in a diverse and ambitious environment. We believe that our team is strengthened by diversity. We are committed to fostering an inclusive environment in which everyone is respected and treated fairly.

There are many aspects of our employees' lives that are meaningful, so we offer benefits ( https://exploreyourbenefits.com/landing.html) to enable your work to fit with your life. These benefits can include flexible working options, a generous paid parental leave policy, and excellent retirement benefits, among others!

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Travel Requirement

No travel is expected with this role

Relocation Assistance:

This role is not eligible for relocation

Remote Type:

This position is a hybrid of office/remote working

Skills:

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