Executive Assistant

ARAMARK • Philadelphia, PA • 2h ago

Job Description

The Executive Administrative Assistant provides advanced administrative support to the President of the Refreshment Services Line of Business. This role is responsible for managing complex scheduling, coordinating leadership routines, and ensuring efficient execution of day-to-day operations.

Operating with a high level of independence, this role serves as a key coordinator across the leadership team, helping to ensure alignment, organization, and follow-through on priorities while maintaining excellence in core administrative responsibilities.

The ideal candidate brings strong organizational capability, sound judgment, and the ability to proactively manage competing priorities in a fast-paced environment

Remote 80%

Job Responsibilities

Manage a complex and dynamic calendar, independently prioritizing scheduling requests based on business needs.

Anticipate scheduling conflicts and proactively resolve them with minimal direction.

Coordinate meetings with internal and external stakeholders ensuring alignment and preparation time.

Ensure calendar entries are complete and accurate with all logistical details.

Coordinate leadership team meetings and recurring business cadences.

Partner with stakeholders to gather materials and ensure timely distribution.

Track follow-ups and action items with reminders.

Support planning and logistics for offsites and key events.

Coordinate domestic and complex travel arrangements and itineraries.

Ensure travel plans are efficient and aligned with company policies.

Manage expense reporting with accuracy and timeliness.

Anticipate travel needs and adjustments.

Manage payroll and timekeeping for 150+ team members

Pay invoices and handle TJVs

Update the FDA Registrations for our Market Centers every two years.

RSG Cashless updates uploaded to the Cantaloupe website daily / weekly

Update the Market Center Directory as needed

Update email distribution lists as needed

Point of contact for HQ office including floor plan assignments, HQ access requests, and badge requests

Ordering of supplies

Serve as a point of contact for administrative coordination.

Screen and triage communications and escalate as needed.

Prepare and edit documents and presentations.

Maintain organized records and confidentiality.

Act as a connector across the leadership team for alignment.

Coordinate with other administrative professionals for seamless support.

Identify scheduling conflicts and dependencies.

Support special projects as needed.

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Qualifications

Act as a connector across the leadership team for alignment.

Coordinate with other administrative professionals for seamless support.

Identify scheduling conflicts and dependencies.

Support special projects as needed.

Education

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook , Instagram and Twitter .

ARAMARK

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