Administrative Assistant

Kimley-Horn • Austin, TX • 2h ago

Overview

Kimley-Horn is looking for an Administrative Assistant to join our team in Austin North, Texas (TX)! This is not a remote position.

Responsibilities

Assist with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents

Assist with producing plans, project manuals, and reports

This can consist of copying, printing, binding, filing, and scanning documents

Compile meeting agendas, minutes, and other miscellaneous documents

Proactively manage Outlook calendars (meetings/call scheduling)

Book travel arrangements and manage expense reports

Support the office's monthly invoicing activities

Partner with other administrative staff firm leaders

Manage reception activities including: answer/direct phone calls, send/receive packages, and greet visitors

Order supplies

Maintain and upkeep production rooms, supply rooms, and common areas

Assist with event planning and coordination

Run occasional errands

Qualifications

4+ years in a corporate/professional environment in an Administrative role

Strong verbal and written communication skills (grammar/proofreading)

Strong proficiency in MS Office Suite

Professional, organized, client-oriented, and deadline driven

Proven ability to maintain confidentiality

Able to anticipate needs and manage competing priorities

Positive team player with commitment to quality

Self-starter who can thrive in an environment where leaders often travel off site serving clients

Contract management and billing experience preferred

Graphics and PowerPoint skills preferred

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it- that's why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn's placement on the Fortune "100 Best Companies to Work" list for 19 years!

Key Benefits at Kimley-Horn

Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.

Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.

Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.

Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.

Professional Development: Tuition reimbursement and extensive internal training programs.

Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.

Share this job with a friend (https://careers-kimley-horn.icims.com/jobs/24074/administrative-assistant/job?mode=apply&apply=yes&in_iframe=1&hashed=-1834442239)

Share on social media

Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted.

PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role.

If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/accommodation-request/)

Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Posted Date 15 hours ago (5/21/2026 8:51 AM)

ID 2026-24074

Education High School Diploma/GED

Discipline/Focus Admin Support Production

Go to Apply

Program Manager

General Dynamics Information Technology • Austin, TX • 19h ago

Management & Administrative

Req ID: RQ220550 Type of Requisition: Regular Clearance Level Must Be Able to Obtain: None Public Trust/Other Required: MBI (T2) Job Family: Program Delivery and Execution Skills: Cost Management,Financial Management,Pro...

19h ago

Go to Apply

Customer Service Associate

Walgreens • Lakeway, TX • 19h ago

Management & Administrative

Job Description: Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service. Custome...

19h ago

Go to Apply

Part Sales Manager - Full Time

AutoZone, Inc. • Austin, TX • 20h ago

Management & Administrative

Job Description AutoZone's Store Management team drives store performance, fosters a productive team, and ensures exceptional customer service. Managers and MITs play a key leadership role, expected to Live The Pledge an...

20h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)