Sr. Administrative Assistant

Education and Training Resources/Oneonta Job Corps Academy • Oneonta, NY • 6d ago

Summary of Position Functions:Performs a wide variety of complex and responsible administrative duties for the Center Director. Acts as a liaison between the Center Director and department staff. Major Duties and Responsibilities: Types business letters, memorandums, reports, charts, etc. on a personal computer. Receives, reviews, and verifies documents, records and forms for accuracy, completeness, and compliance. Prepares correspondences independently on matters not requiring personal attention. Gathers, reviews, and compiles information and prepares accurate and comprehensive reports. Prepares and processes purchase orders; maintains office supplies and equipment. Establishes and maintains confidential files and records. Maintains calendar and schedules appointments; sends/receives incoming and outgoing mail and faxes; and follow-up on dates for action items. Attends departmental meetings; takes notes and prepares/distributes meeting minutes. Screens phone calls and greets visitors. Makes travel arrangements as necessary. Note: This job description in not intended to be all-inclusive. Employee may perform other related duties as needed to meet the ongoing needs of the organization. Skills & Competencies: Strong organizational and time management skills Ability to generate standard business letters, forms, contracts, proposals, presentations, etc. Strong understanding of and ability to use internet search engines Excellent interpersonal skills; excellent communication skills both verbal and written Ability to handle multiple tasks Proficient in the use of computer software such as MSWord, Excel, Power Point, Desktop Publishing, Outlook, etc. Ability to operate office equipment Education Requirements: High School Diploma or equivalent Three years of varied and progressive responsible secretarial experience at an administrative level. Must possess a valid drivers license with an acceptable driving record Benefits: Medical Coverage with Reduced Rates for Employees Dental, and Vision Life and Accidental Death & Dismemberment (AD&D) Long-Term, and Short-Term Disability Insurance Accident Insurance (dismemberment, dislocation, or fracture) on, or off the job Critical Illness Insurance Hospital Indemnity Insurance (supplements your medical plan) 401K Retirement Plan Employee Assistance Program (EAP) Flex Spending Accounts (FSA) Health Spending Accounts (HSA) Paid Vacation and Sick Time 12 Paid Holidays Free access to our Weight and Cardio Rooms, and low-cost meals from our dining hall ($3.00 per meal) daily. ADA Requirements: Under the Americans with Disabilities Act, requirements may be modified to reasonably, accommodate individuals with disabilities, however, no accommodations will be made which may pose serious health or safety risks to the employee or others, or which impose an undue hardship on the company. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability," means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. Physical Activities: Reading, writing, and communicating fluently in English Hearing and speaking to express ideas and, or exchange information in person, or over the telephone Seeing to read labels, posters, documents, PC Screens, etc. Sitting, standing, moving about, or walking for occasional or frequent periods Dexterity of hands and fingers to operate a computer keyboard and other office equipment Kneeling, and bending at the waist, stooping and reaching overhead Retrieving and storing files and supplies; occasionally carrying and, or lifting light objects Working Condit

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