Construction Project Assistant

Robert Half • Richmond, CA • 3h ago

Description We are looking for a detail-oriented Construction Project Assistant to support active construction projects in Richmond, California. This contract position with permanent potential is ideal for someone who thrives in a fast-paced environment and can manage documentation, coordination, and administrative workflows with minimal supervision. The person in this role will partner closely with project leadership to keep records organized, support contract-related processes, and help maintain steady progress across multiple jobs.

Responsibilities:

Prepare and organize bid documentation, contract packets, and subcontract materials to support project startup and execution.

Coordinate administrative steps tied to contract approvals, permit processing, and billing handoff to the accounting team.

Build, update, and maintain complete project files, ensuring correspondence and supporting documents are accurately stored and easy to retrieve.

Manage outgoing project communications, including formal notices, contract documents, change-related paperwork, and submittal packages.

Support the preparation of change order documentation and assist with budget revisions as project needs evolve.

Print, compile, and distribute plans, drawings, and other construction records required by project teams.

Assemble closeout materials and final binders to support project completion and turnover.

Use Procore and standard office software to track documentation, monitor project items, and maintain administrative accuracy across multiple assignments. Requirements - At least 2 years of administrative experience within a construction company environment.

Bachelor's degree from an accredited college or university is preferred.

Working knowledge of construction processes, project documentation, and office procedures related to job administration.

Hands-on experience with Procore, including the ability to manage items such as submittals, change events, commitments, drawings, and related records.

Proficiency in Microsoft Word, Excel, Outlook, email correspondence, and data entry.

Strong written and verbal English communication skills with the ability to interact professionally with diverse stakeholders.

Excellent organizational and time management skills, with the ability to balance multiple priorities and adjust quickly to urgent needs.

Ability to work independently while also collaborating effectively with project managers and other team members. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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