Administrative Assistant for the Illinois Physician Assistant Program

Touro University • Skokie, IL • 7h ago

Overview

The Administrative Assistant for the Illinois Campus works closely with the Program Director, Associate Program Director, Academic Coordinator, Clinical Coordinator, Culminating Coordinator and Remediation Team to help orchestrate all phases of the Program.

Responsibilities

Provides administrative support to the PA Program, but not limited to the following:

Scheduling

Works closely with the Coordinators in scheduling instructors

Communicating with instructors on date and time availability each semester

Creating a monthly calendar for the students

Coordination/scheduling of various PA Program Committee meetings

Assists with general correspondence, surveys, funding applications, scheduling appointments, & self-study reports

Prepares material for distribution to students; such as examinations if necessary, room availability

Records Maintenance

Student Files - academic/clinical, correspondence

Organize and maintain all course lecture material and assessments in BOX

Syllabi

Maintenance and Creation of Test files - Examsoft, PAEA, End of Rotation Exams, Etc

Evaluations Bio/Sketch- Health Forms

Ensure students have updated health forms/Immunizations through EXXAT

Ensures forms are reviewed and in compliance

Typing and Filing

Correspondence

Meeting Minutes

Examinations

Evaluations Forms

Lecture Outlines

Emails and Calls

Responds to inquiries

Records and delivers messages

Other duties may include:

Proctoring of Exams and Room Requests

Downloading lectures and syllabi to Canvas

Coordinate Exxat portal

Qualifications

Education/Experience

High School Diploma/GED Eqvlnt.

Associates Degree preferred.

2 or more years' experience with administrative work, preferably in education

Associates or Bachelor's Degree recommended

Knowledge/Skills/Abilities

Strong interpersonal skills are required both written and oral

Well organized

Able to prioritize tasks and manage multiple and varied tasks with frequent high levels of urgency and sensitivity

Must be able to work collaboratively and effectively with colleagues in a team environment.

Proficient knowledge of Microsoft Office Suite including Word, Excel, PowerPoint, Outlook, & Zoom

Requires ability to manage multiple and varied tasks

Timely response to emails (within 24 hours)

Learning Management Systems such as Canvas®, Examsoft® preferred

Working Conditions

Sitting for long periods of time

Extensive use of computers

Ability to lift a minimum of 5 lbs.

Maximum Salary

USD $50,000.00/Yr.

Minimum Salary

USD $40,000.00/Yr.

Touro University offers a comprehensive benefits package for full-time employees which includes:

Full range of Health Plans

Medical Plans (choice of EPO, PPO, High Deductible HSA)

Flexible Spending Accounts (FSA)

Dental Plans (PPO & HMO) and Vision Plan

Dependent Care and Transit Programs

Life Insurance, AD&D and Voluntary Supplemental Life Insurance

Short-term and Long-term disability programs

Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)

Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children

Employee Assistance Program

Early-Release Fridays (upon approval)

Generous Paid Time Off

Vacation, Sick Leave, Personal Leave & Floating Holiday

Annual Holiday Schedule

All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.

Job Locations US-IL-Skokie

ID 2026-13175

College TUNY - Touro College Illinois

Position Type Full-Time

Schedule Shift Monday-Thursday, 9:00 a.m.-5:30 p.m.; Friday, 9:00 a.m.-2:00 p.m.

Hours Per Week 36.5

Travel As needed

Category Administrative/Office Support

FLSA Status Non-Exempt

Location : Country US

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