Description We are looking for an experienced and dependable Administrative Assistant to support a boutique law firm in Lutherville, Maryland. This position serves as a key point of contact for clients while providing day-to-day administrative support that helps attorneys and staff stay organized and responsive. The ideal candidate brings strong judgment, excellent communication skills, and a thoughtful approach when assisting clients, including older individuals and families managing sensitive matters.
Responsibilities:
Welcome clients and visitors, creating a courteous and attentive first impression for everyone entering or contacting the office.
Coordinate meetings, appointments, and deadline tracking to keep attorney calendars and estate-related matters on schedule.
Communicate with accountants, financial advisors, and other outside contacts to support client service and case progression.
Assist with probate-related documents and correspondence, including interactions with the appropriate wills and estate offices.
Prepare billing materials, record payments, and help with routine deposit processing in an accurate and timely manner.
Provide administrative support for trust tax return workflows and related payment activities.
Maintain organized records by updating task trackers, monitoring deadlines, and managing document inventories.
Process incoming mail and digital files by scanning, sorting, and filing materials for easy access and retention.
Support office operations through supply management, daily opening and closing duties, and periodic file review and cleanup. Requirements - At least 5 years of experience in administrative, reception, or office support roles.
Strong organizational ability with careful attention to detail and accuracy across multiple tasks.
Clear written and verbal communication skills with confidence in a client-facing environment.
Proven ability to handle sensitive information with discretion and confidentiality.
Reliable work habits and a proactive approach to supporting team priorities and office needs.
Comfort assisting older clients with patience, empathy, and a service-oriented mindset.
Proficiency with general administrative tasks such as inbound call handling, data entry, scheduling, and document management.
Previous experience in a law firm or similar services setting is helpful, and exposure to trusts, estates, or probate work is a plus.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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