Accounts Receivable Specialist

Robert Half • Poughkeepsie, NY • 4h ago

Description

Accounts Receivable Specialist (Contract-to-Hire)

Manufacturing Industry | Full-Time | On-Site

Position Overview

Our manufacturing organization is seeking a highly organized and detail-driven Accounts Receivable Specialist to support our billing, cash application, and collections functions. This is a contract-to-hire opportunity designed for someone who thrives in a fast-paced, production-driven environment and understands the financial rhythms of a manufacturing operation.

The ideal candidate will have strong AR experience, excellent communication skills, and the ability to collaborate with internal teams such as production, shipping, sales, and customer service. Experience with Microsoft Dynamics GP (Great Plains) is a plus, but not required.

Key Responsibilities

Customer Billing - Generate and issue accurate customer invoices based on shipments, purchase orders, contracts, and manufacturing job data.

Cash Application - Apply customer payments (ACH, wire, check, credit card) to the correct accounts and invoices; research and resolve unapplied cash.

Collections Management - Monitor aging reports, follow up on past-due accounts, and maintain professional communication to resolve outstanding balances.

Account Reconciliation - Reconcile AR subledger to the general ledger; investigate discrepancies and resolve issues promptly.

Credit Review - Assist with evaluating customer creditworthiness and monitoring credit limits.

Manufacturing Order Review - Validate job costing, shipment data, and production records to ensure accurate billing.

Deductions & Disputes - Research customer short-pays, pricing discrepancies, freight disputes, and quality-related claims.

Reporting - Prepare weekly AR aging, cash receipts, and collections status reports for management.

Month-End Close - Support closing activities including reconciliations, journal entries, and audit documentation.

Customer Communication - Serve as the primary point of contact for AR-related inquiries; maintain strong customer relationships.

Process Improvement - Identify opportunities to streamline AR workflows and enhance accuracy and efficiency.

Requirements

Required Qualifications

2-5 years of Accounts Receivable experience, preferably in a manufacturing or distribution environment.

Strong understanding of billing, cash application, and collections processes.

Proficiency with ERP systems; Great Plains experience is a plus but not required.

Intermediate Excel skills (VLOOKUP, pivot tables, data validation).

Ability to interpret purchase orders, shipping documents, and manufacturing job records.

Strong communication and customer-service mindset.

High attention to detail and accuracy in a deadline-driven environment.

Preferred Skills

Experience with EDI invoicing.

Familiarity with manufacturing job costing.

Knowledge of sales tax rules and freight billing.

Exposure to Lean or continuous improvement environments.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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