Administrative Assistant

Robert Half • Alhambra, CA • 2h ago

Description We are looking for a dependable Administrative Assistant to provide part-time, on-site support for property management and office operations in Alhambra, California. This Long-term Contract opportunity is ideal for someone who is organized, proactive, and comfortable balancing administrative tasks, tenant communication, and records management in a fast-paced real estate environment. The role supports residential and commercial properties and requires strong attention to detail, sound judgment, and clear bilingual communication in English and Spanish.

Responsibilities:

Oversee routine administrative support for property operations, including document handling, record maintenance, and general office coordination.

Review tax, insurance, and lease-related records to help confirm properties and tenant files remain accurate, current, and compliant.

Assist with leasing activity by supporting application reviews, preparing move-in and move-out paperwork, and guiding tenants through onboarding steps.

Respond to tenant questions regarding rent, lease terms, and service requests, while helping direct issues to the appropriate parties.

Enter financial and property data into Yardi, including rent transactions, charges, invoices, receivables, and work orders.

Help monitor expenses, utilities, and tenant bill-backs by identifying discrepancies, tracking trends, and supporting cost-control efforts.

Prepare recurring reports for management, such as vacancy updates, upcoming rent increase eligibility, and revenue tracking details.

Coordinate operational follow-up with outside contacts, including vendors, housing agencies, banks, and insurance or licensing-related parties.

Manage front office duties such as answering incoming calls, processing mail, filing records, and assisting with written correspondence and special projects. Requirements - At least 3 years of experience in administrative support, office coordination, or a similar business operations role.

Previous exposure to property management processes is preferred, particularly in residential or commercial real estate settings.

Familiarity with Yardi or related property management software is preferred.

Bilingual fluency in Spanish and English is required for day-to-day communication.

Strong organizational skills with the ability to manage multiple tasks accurately and meet deadlines.

Experience handling data entry, document control, and inbound call support in an office environment that requires attention to detail.

Ability to maintain confidentiality when working with tenant records, financial information, and internal business documents. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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