Job No: 541063
Work Type: Full-time
Location: FLAGSTAFF,PHOENIX,TUCSON,REMOTE OPTIONS
Categories: Accounting/Auditing,Administrative Support/Customer Service,Budget/Finance/Payroll,Business and Financial Administration
DEPT OF ENVIRONMENTAL QUALITY We are looking for results-oriented, driven individuals with a thirst for problem solving.
At Arizona Department of Environmental Quality (ADEQ) our mission is to protect and enhance public health and the environment in Arizona. Through consistent, science-based environmental regulation; and clear, equitable engagement and communication; with integrity, respect and the highest standards of effectiveness and efficiency. Because Arizonans treasure the unique environment of our state and its essential role in sustaining well-being and economic vitality, today and for future generations.
We are currently looking for employees who are committed to our Agency, passionate to excel in their career and engaged in our mission. Only this caliber of employee will be successful in driving our Agency towards accomplishing our mission.
ADMINISTRATIVE SERVICES OFFICER 2 BUSINESS & FINANCE
Job Location:
Address: MISSION PARTNERS - 1110 W. Washington Street, Phoenix, AZ 85007
Posting Details:
Salary: $60k-$65k
Grade: 21
Closing Date: Open until filled
Job Summary:
We are seeking a highly motivated and detail-oriented Administrative Services Officer 2 (ASO2) to join our Business & Finance Unit within the Mission Partners Division. This position reports to the Deputy Assistant Director and supports the standardization of Anaplan user maintenance and administration.
Key responsibilities:
Streamline financial reporting processes by assisting in automating data validation and requirements gathering for key initiatives like agency spending plans and state-level report requests
Provides support and ad-hoc analysis to ensure data integrity across all state and federal funding sources
Collaborate with Business Analysts to prioritize software enhancements that drive more informed, data-driven financial decisions for the department
This position is available for remote work on a full-time basis within Arizona (including virtual office arrangements).
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.
Job Duties:
Continuously improve accuracy and improve validation strategies
Support and standardize Anaplan user maintenance, communication, and prioritize software issues as they arise
Provide high level of support and customer service to program staff, leadership, and all other staff that require financial reporting assistance
Support continuous financial reporting and tools utilizing Excel and Google Sheets for all ad hoc support items that may arise for Anaplan related to all State and Federal Fund sources
Assist Business Analysts in managing the various development and support items that come in to be corrected or updated in Anaplan
Streamline financial requirements gathering process including agency spending plans, agency monthly budget meetings, monthly agency Business Review, and Business and Finance financial metrics
At the State level include automated reporting for the Executive Budget Request and various ADOA annual reporting needs for annual data uploads
Assist and collaborate with ongoing priorities for Anaplan support and further development
Interpret state and federal policies and procedures
Knowledge, Skills & Abilities (KSAs):
KNOWLEDGE
Government accounting and budgeting principles
Resource allocation methodologies
Funding mechanisms
Federal regulations, Arizona Revised Statutes, and department/state policies and procedures
Researching and compiling information
State statutes, rules and regulations as they pertain to the department and section
State government and department organizational structure
Confidentiality
Microsoft Office and the G-Suite/Workplace
SKILLS
Use of financial systems and software
Verbal and written communication
Communicating budget issues and financial information to all levels of staff
Gathering of facts and information
Detail oriented
Effective time management
Statistical and abstract analysis
Customer service and the ability to effectively interact with a wide range of internal and external customers
ABILITIES
Analyze, interpret and communicate financial data
Work and be productive in one-on-one and group settings
Knowledge of or ability to learn and apply LEAN concepts and engage in continuous problem solving
Assist in process developments and improvements
Work under pressure meeting deadlines
Exhibit personal initiative
Prioritize effectively
Adapt to changing assignments and priorities
Respond to inquiries with tact, diplomacy, and appropriate timely information
Work as a team player within several divisions
Organize, prioritize and perform multiple tasks on a daily basis
Establish and maintain effective and positive working relationships with agency staff and the public
Complete assigned tasks accurately
Work independently with minimal supervision
Meet deadlines
Report work status, issues, and inquiries timely
Be organized, analytical, and professional
Problem solving
Analyze and establish priorities
Display sound judgment
Selective Preference(s):
Bachelor's Degree in Business, Finance, Accounting, or an equivalent related discipline. (Master's degree may substitute for 2 years' experience).
Two years or more responsible experience in finance, budgeting or related field
Pre-Employment Requirements:
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements. (https://publicstorage.dc4.pageuppeople.com/1045/ClientPublicFile/3601803f-02e5-4b70-b325-26c8ef309c1b.pdf)
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:
Among the many benefits of a career with the State of Arizona, there are:
· 10 paid holidays per year
· Accrual of sick and annual leave beginning at 12 and 13 days per year respectively for full-time employees
· Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
· A top-ranked retirement program with lifetime pension benefits
· A robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability
· An incentivized commuter club and public transportation subsidy program
· We promote the importance of work/life balance by offering workplace flexibility
· We offer a variety of learning and career development opportunities
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Learn more about the Paid Parental Leave program here (https://hr.az.gov/about/resources/family-leave-expansion) . For a complete list of benefits provided by The State of Arizona, please visit our benefits page (https://benefitoptions.az.gov/jobseekers)
Retirement :
ASRS Lifetime Benefits
Contact Us:
Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting HPO@azdeq.gov.
Requests should be made as early as possible to allow time to arrange the accommodation. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.
