Summary The primary purpose of this position is to serve as the Administrative Officer (AO) for the Environmental Management Service (EMS), responsible for the coordination and monitoring of all EMS administrative programs. The AO acts as a resource person in planning, reviewing, or revising policies and procedures that impact patient care textile care, housekeeping and EMS service policy. Responsibilities Major duties and responsibilities include but not limited to: Assists staff at all levels in display and interpretation of data, data elements, and/or other information contained in reports, and assures that reports are accurate, structured in a user-friendly format and communicated in a timely manner. Provides substantive advice and assistance to managers and staff concerning Federal and agency personnel processes and procedures. Provides advice on solving personnel-related problems including relationship with pertinent laws, regulations and policies. Maintains administrative systems, prepares administrative paperwork and maintains appointments/calendars/ schedules; coordinates meetings; makes travel arrangements; schedules appointments, interviews, conferences; maintains direct access to manages schedules/calendars. Assist management and staff with drafting, editing, and production of a variety of materials for training, education, and/or policy related materials. Independently manages the development and modification of automation projects, collaborates on the modification of project design and specification, and develops methods for the collection and retrieval of computer information from established systems to enhance analysis of program related data. Provides guidance and support to operating programs, Incumbent acts as a resource to supervisory staff for report development, data collection processes, and presentation requirements to provide consistent product. Submits procurement and acquisition requests (e.g., Federal Acquisition Regulation(FAR) and Veterans Affairs Acquisition Regulation (VAAR); Knowledgeable in the federal laws, policies, rules and regulations governing Supply Chain Management (e.g., Federal Management Regulations (FMR), VA Handbooks and Directives, and Standard Operating Procedures (SOP). Serves as the Service Contracting Officer Representative; prepares contract statements of work. Reviews financial reports and resolves discrepancies with the appropriate accounting office. Serves as the Services Contracting Officer Representative; prepares contract statements of work. Participates in reviewing office needs, plans and goals to develop budget data and justification for review and approval. Reviews financial reports and resolves discrepancies with the appropriate accounting office. Performs service performance improvement monitoring and other service-related performance measures. Controls all incoming correspondence and action documents. Reads all incoming correspondence, screens items to be handled personally and forwards remainder to staff for action. Acts as the liaison with the human resources office concerning personnel-related matters. Takes a lead role in maintaining all current documents necessary to meet the requirements of external reviews for the VA. Ensure that Environmental Management Service meets accreditation standards for TJC. Assist in preparation for various visits such as TJC, IG, AWE etc. Plans, organizes, coordinates, implements, directs, integrates, controls, trains and evaluates data collected related to performance and quality assurance with the department. Serves as a resource for planning, reviewing, or revising policies and procedures that impact the service operations. Incumbent is an expert on data collection and analysis, recommends and participates in the development of strategies for implementation of projects or policy changes Performing related duties as required. Work Schedule: Monday- Friday 08:00- 1630. Position Description/PD#: Administrative Officer/PD08907O Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 A pre-placement examination will be required to be able to determine if the incumbent is able to safely operate a Government Vehicle. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/26/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: coordinating and monitoring the functions of administrative services within an office; coordination of surveys and reports; management and techniques used to performance improvement activities; assistance with policy development; contribution towards the budget and financial management plan; management of procurement and contracting procedures; perform statistical analysis and other administrative functions. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. (TRANSCRIPT REQUIRED). OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience as described above. You will be rated on the following Competencies for this position: Control of Funds Attention to detail Planning and Evaluating Financial Management Customer Service Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. A current, valid state-issued Driver's License is required for this position. NOTE: We cannot accept photographs, therefore; please do not submit a copy of your license with your application package. If an interview is requested, you will be required to provide a copy of your current, valid state-issued Driver's License." Physical Requirements: The work is primarily sedentary in nature. There are occasions when the incumbent will be required to walk to different areas of the facility in the course of performing their duties. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: If your school has changed names, or is no longer in existence, you must provide this information in your application. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
