Koniag Management Solutions, LLC a Koniag Government Services company , is seeking an Executive Administrative Assistant with a Secret security clearance to support KMS and our government customer in Mobile, AL.This position is for a Future New Business Opportunity.
We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.
Koniag Management Solutions, LLC a Koniag Government Services company, is seeking an experienced Executive Administrative Assistant to provide comprehensive day-to-day administrative support for the U.S. Coast Guard's Offshore Patrol Cutter (OPC) Project Residence Office (PRO) in Mobile, AL. This full-time position requires an organized, detail-oriented professional capable of managing correspondence, coordinating meetings and travel, preparing reports and presentations, and supporting senior leadership in a fast-paced government acquisition environment. The ideal candidate will possess exceptional communication skills, proficiency in Microsoft Office applications, and the ability to handle sensitive information with discretion.
Essential Functions, Responsibilities & Duties may include, but are not limited to:
The Executive Administrative Assistant will provide comprehensive administrative support for OPC PRO operations and senior leadership. Principal responsibilities include:
Develop PowerPoint presentations, emails, documents, white papers, spreadsheets, graphs, and program documentation
Record detailed meeting notes and action items; distribute to appropriate stakeholders
Prepare recurring and special reports by researching, assembling, and summarizing material pertaining to OPC PRO functions
Receive, review, and manage incoming correspondence; establish suspense controls and maintain tracking logs
Prepare executive and staff level correspondence and non-technical reports ensuring compliance with formatting standards
Review outgoing correspondence for accuracy, proper format, grammar, and inclusion of necessary background materials
Screen telephone calls and office visitors; determine priority and route appropriately
Maintain calendars for assigned personnel; arrange, modify, or decline appointments and invitations
Coordinate conferences, meetings, and video teleconferences including agenda preparation and logistics
Perform all travel arrangements using USCG travel system including airfare, lodging, rental cars, and travel documentation
Maintain detailed itineraries and schedules for official travel and Distinguished Visitor coordination
Ensure adequate provisions for protocol requirements and maintain Command Official Guest Register
Support administration, collection, and submission of data calls with rapid turnaround requirements (often 24 hours or less)
Track decisional memoranda, MSAM documents, agreements (MOUs, MOAs, IAAs), personnel training, evaluations, and awards
Monitor documents in concurrent clearance and sequential approval processes; follow up to ensure timely action
Research and recommend communication tools and products for Industry Days, expos, conventions, and media events
Create draft communication products including literature, trifolds, and handouts for information requests
Support ceremonial events (keel laying, christening, commissioning) including correspondence, guest lists, and documentation
Compile statistics and supporting analyses for decision-making processes
Maintain office records and file documents; organize and update information repositories
Perform periodic reviews of office procedures and workflow; recommend improvements for efficiency
Education and Experience:
Required:
Bachelor's Degree OR minimum of four (4) additional years of relevant experience in lieu of degree
Minimum of four (4) years office environment documentation support experience
Clearance Requirement:
Secret level security clearance
Required Skills and Competencies:
Proficiency in Microsoft Office software suite including Word, PowerPoint, and Excel
Exceptional written and oral communication skills with attention to grammar and formatting
Strong organizational and time management abilities with capability to manage multiple priorities
Ability to research, collect, develop, and consolidate data for report preparation
Knowledge of standard processing procedures and formats for government correspondence, presentations, and reports
Experience with document processing and records management
Professional demeanor and ability to interact with senior military and civilian personnel
Discretion in handling sensitive and confidential information
Strong attention to detail and accuracy
Ability to work independently and anticipate needs
Capability to respond to urgent requests with short turnaround times
Experience with calendar management and meeting coordination
Ability to maintain composure and professionalism in fast-paced, high-pressure situations
Desired Skills and Competencies:
Experience supporting Department of Homeland Security, Coast Guard, or Department of Defense operations
Familiarity with federal government correspondence standards (COMDTINST M5216.4 series)
Experience with USCG travel systems and Federal Travel Regulations (FTR)
Knowledge of military protocol and Distinguished Visitor support requirements
Experience supporting large-scale acquisition programs or project management offices
Understanding of Major System Acquisition Manual (MSAM) documentation requirements
Experience with ceremonial event coordination and protocol management
Certified Administrative Professional (CAP) or similar professional certification
Experience with SharePoint document management systems
Knowledge of Department of Homeland Security classification and marking procedures
Our Equal Employment Opportunity Policy
The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.
The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail at accommodations@koniag-gs.com or by calling 703-488-9377 to request accommodations.
Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com.
Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352
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