Executive Administrative Assistant

PrincePerelson & Associates • New York, NY • 3h ago

New York, NY (In-Office | Must be local)

$35/hour + OT (approximately $72,800 annually based on 40 hours/week)

We are seeking a highly organized and proactive Executive Administrative Assistant to support a fast-paced, professional team within a large, prestigious financial firm. This role is ideal for someone who thrives in a dynamic environment, enjoys supporting senior professionals, and can confidently manage multiple priorities while maintaining a high level of professionalism and attention to detail.

If you enjoy staying ahead of schedules, coordinating logistics, and serving as a key support partner to a high-performing team, this opportunity could be a great fit.

What You'll Do:

Provide day-to-day administrative support to executives and business teams

Manage complex calendars across multiple time zones and coordinate meetings (virtual and in-person)

Handle high-volume communications and scheduling requests professionally and efficiently

Coordinate domestic and international travel arrangements, including itineraries and logistics

Organize meetings and events, including room scheduling, catering, guest registration, and materials preparation

Process expense reports, invoices, and related administrative documentation accurately and on time

Support general administrative responsibilities including filing, scanning, document management, and special projects

Maintain confidentiality while handling sensitive business information

Partner with administrative colleagues to ensure seamless support and coverage as business needs evolve

What We're Looking For:

3-5+ years of administrative or executive assistant experience within a fast-paced environment

Experience supporting executives, senior leaders, or multiple stakeholders preferred

Strong communication, organizational, and multitasking abilities

Ability to prioritize competing deadlines and remain composed in a high-volume environment

Exceptional attention to detail and strong follow-through skills

High degree of professionalism, discretion, and sound judgment

Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and Zoom

Experience with expense management tools such as SAP Concur is a plus

Financial services experience is preferred but not required

This is a great opportunity to join a high-performing environment where your organization, professionalism, and ability to anticipate needs will have a direct impact. Apply today to be considered.

PrincePerelson & Associates is an Equal Opportunity Employer and complies with all provisions of the EEO and ADA laws. We do not discriminate in our employment practices on the basis of race, color, religion, national origin, sex (including sexual orientation and sexual identity), age, genetic information, parental status, military status, disability, or any non-merit-based factors or other federal, state, or locally protected class. All applicants applying for U.S. job openings must be authorized to work in the United States.

INDPERM

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