Administrative Support Specialist (Healthcare)
Location: Westminster, CO (On-site)
Type: Contract-to-Hire
We are seeking a highly organized and professional Administrative Support Specialist to provide direct support to senior leadership within a fast-paced healthcare environment. This role requires strong attention to detail, the ability to manage multiple priorities, and a high level of confidentiality.
This is a great opportunity for someone with healthcare administrative experience who is looking to grow within a collaborative and mission-driven organization.
Position Overview
In this role, you will support the leadership team with a wide range of administrative and HR-related responsibilities. You will play a key part in ensuring smooth office operations, supporting staff processes, and maintaining compliance across the organization.
Key ResponsibilitiesAdministrative & Office Support
Provide day-to-day administrative support to senior leadership
Maintain and manage filing systems, internal documents, and staff records
Sort and distribute mail, scan and upload documents, and manage record tracking
Keep internal directories and physician/location information up to date
Travel between nearby office locations as needed (Westminster, Golden, Longmont, Louisville)
HR & Onboarding Support
Assist with the hiring process, including screening candidates and scheduling interviews
Prepare onboarding materials and new hire packets
Track and manage employee records, reviews, and internal documentation
Manage staffing agency timesheets, ensuring accuracy and approvals
Support employee engagement initiatives such as staff appreciation programs
Compliance & Coordination
Coordinate OSHA and HIPAA training for staff and ensure annual compliance
Track regulatory requirements (e.g., Hep B protocols) and ensure documentation is current
Maintain strict confidentiality when handling employee and organizational information
Identify issues proactively and support resolution in collaboration with leadership
Reporting & Operations
Track and report on operational items such as no-shows and staff milestones
Communicate updates to department managers and leadership as needed
Assist with various ad hoc administrative and operational projects
QualificationsRequired
Minimum 2 years of administrative experience in a healthcare environment (or recent healthcare exposure)
At least 1 year of experience supporting HR or payroll functions
High School Diploma or GED
Strong proficiency in Microsoft Office, Google Suite, and general computer systems
Excellent organizational, multitasking, and prioritization skills
Ability to maintain strict confidentiality and handle sensitive information
Strong interpersonal and communication skills
Preferred
Bachelor's degree
Experience supporting onboarding or HR processes
Background in healthcare practice operations
Skills & Competencies
Strong attention to detail and follow-through
Ability to work independently and support leadership with minimal direction
Critical thinking and problem-solving skills
Professional, polished communication style
Comfortable in a fast-paced, high-expectation environment
Adaptability and willingness to take on changing priorities
Work Environment
On-site role in a fast-paced healthcare office
Frequent interaction with physicians, leadership, and staff
Team-oriented, collaborative culture with high standards for performance
Requires flexibility, reliability, and the ability to manage multiple priorities
Why This Role
Opportunity to work closely with senior leadership and make a direct impact
Gain exposure to HR, compliance, and healthcare operations
Collaborative environment where your work supports patient care and organizational success
Strong opportunity for long-term stability
Job Type & Location
This is a Contract to Hire position based out of Westminster, CO.
Pay and Benefits
The pay range for this position is $24.00 - $24.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Westminster,CO.
Application Deadline
This position is anticipated to close on Jun 1, 2026.
About TEKsystems
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About TEKsystems and TEKsystems Global Services
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
