Accounting Assistant I Accounts Payable

City of Burlington HR • Burlington, VT • 3d ago

This job was posted by https://www.vermontjoblink.com : For more information, please see: https://www.vermontjoblink.com/jobs/1366798

General Purpose\ This position is primarily responsible for processing and monitoring payments throughout the citys automated AccountsPayable System (AP), including all internal reporting and ensuring compliance with policy & procedures and clearingcashed checks in the system.\ Union Affiliation:\ American Federation of State County and Municipal Employees (AFSCME)\ Pay Grade 15:\ \$28.65 - \$31.92 Hourly\ Remote Tier 3:\ Up to two (2\ ) days remote/week\ Essential Job Functions\ Prepare and maintain all Accounts Payable (AP) functions city-wide including but not limited to resolving vendorstatement discrepancies.\ Adheres to AP internal controls; including but not limited to, purchase orders, invoice payment approval, W-9verification for accuracy, etc.\ Assist in maintaining electronic files relating to AP.\ Collect, code and deposit receivables, Misc. Payments for Public Works, Equipment Maintenance, Recycling, andMisc. Departments as needed. Invoice and collect on any bad checks.\ Invoice through Miscellaneous Billing for Recycling monthly solid waste generation tax returns and yearly Licenserenewals.\ Manage the AP email mailbox which includes sorting, distributing, answer and direct and help with all questionsfor all incoming messages.\ Manage various credit accounts for multiple city departments.\ Entry, coding and uploading of city purchasing card transactions on a weekly basis for various departments.\ Responsible for issuing and tracking some purchase orders for Public Works, BPRW, IT City Hall, and Cemetery.\ Provides training in the citys ERP System to various departments and new staff.\ Adheres to Accounts Payable internal controls; including but not limited to, purchase orders, invoice paymentapproval, W-9 verification for accuracy, etc.\ Benefits\ The City of Burlington is proud to offer full time employees a comprehensive benefits program that includes:\ Medical/Dental Insurance Coverage\ Prescription Drug Coverage\ Assist in the preparation of audit schedules and testing by pulling invoices and backup as directed by supervisorfor the year-end audit.\ Assesses, individually and as part of a team, and recommends to supervisor ways to reduce the citys purchasingcosts.\ Performs other responsibilities in the absence of co-workers and during periods of high volume as directed.\ Qualifications/Basic Job Requirements\ Ability to actively support City diversity, equity, and cultural competency efforts within stated job responsibilitiesand work effectively across diverse cultures and constituencies.\ Demonstrated commitment to diversity, equity and inclusion as evidenced by ongoing trainings and professionaldevelopment.\ High school diploma and three years relevant experience in accounting required. An Associates Degree inAccounting or related field is preferred.\ Ability to operate in a Windows based operating environment using word-processing, spreadsheets and databasesoftware required.\ Must be consistent and demonstrate a high level of initiative in problem solving.\ Ability to work successfully in a fast paced environment and with minimal supervision required.\ Ability to organize, prioritize workflow and meet established deadlines required.\ Ability to analyze data with particular attention to detail required.\ Ability to communicate effectively both orally and in writing required.\ Ability to recognize AP software problems and to effectively communicate to Supervisor/IT department and/orvendor technical support.\ Must have a high level of enthusiasm to work within a team environment in a constantly changing organization.\ Must be able to listen to and appropriately react to a supervisors constructive criticism and incorporate saidcriticism to improve employee performance.\ Regular attendance is necessary and is essential to meeting the expectations of the job functions.\ Ability to understand and comply with City standards, safety rules and personnel policies.\ Additional Information\ Promoting a culture that reveres diversity and equity.\ The City of Burlington is proud to be an equal opportunity employer, and we are strongly committed to creating adynamic and equitable work-force that mirrors the population and world that we serve. We do not discriminate on thebasis of political or religious affiliation, race, color, national origin, place of birth, ancestry, age, sexual orientation, genderidentity, marital status, crime victim status, veteran status, disability, HIV positive status, or genetic information inemployment or the provision of services.\ In addition to being an equal opportunity employer we actively encourage applicants who can contribute to our growingdiversity to apply.\ Applications for our employment opportunities are\ only\ accepted online\ through our\ Government Jobs\ website.\ For accessibility information or alternative formats, please contact Human Resources Department at\ 802-540-2505\ or\ careers@burlingtonvt.gov\ .\ Flexible Spending Programs\ Short-Term Disability Insurance\ Paid Leave (Sick and Vacation)\ Pension Plan\ Contributory Retirement Plan\ Life Insurance\

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