Assistant Director, Grants Manager (1 year term)

Case Western Reserve University • Cleveland, OH • 2h ago

POSITION OBJECTIVE

Working with a high degree of independence, provide overall administrative management and coordination of a variety of business related functions; finance, budget, and grant administration for the department of Molecular Biology and Microbiology within the School of Medicine. The Grants Manager will be assigned a research portfolio made up of multiple grants and contracts with annual expenditures between $8.5m and $9.5m. These assignments will change as needed based on changes in funding levels, staffing needs and other dynamics.

The grants manager is expected to function as the financial and business manager across the assigned portfolio and working with directly with faculty and staff as it relates to grant submissions, financial reporting, tracking of expenses, determining optimal staffing levels based on available resources, and ensuring compliance with post award management for multiple NIH institutes, other Federal and State agencies, industrial and non-profit funding agencies. The grants manager will develop and implement plans for optimizing the management of resources, exercising discretion and independent judgment to assigned departments related to managing revenues and expenses, as well as working across units within the Office of Finance and with administrators across the School of Medicine and Case Western Reserve University. The grants manager has authority to accomplish objectives within established guidelines and policies with the expectation of only referring special problems to the administrative director of operations. This is a one-year term position.

ESSENTIAL FUNCTIONS

Serve as the financial and business operations director for their assigned portfolio which will range between $5.5m and $6.5m in annual direct spending. Extract data from multiple university sources and systems and perform continuous financial modeling for implementation. Review spending patterns to project future trends and prepare long-range operational forecasts and cash flow analysis. Develop monthly forecasts for each principal investigator outlining all projects in their portfolio and meet with them monthly to review trends. Develop and implement strategies to avoid over and under spending. Review and monitor spending levels and commitments. Be the main contact and primary administrator to departmental staff, faculty and the chair for all things related to funded projects. Create efficiencies to improve accuracy. (30%)

Provide multi-institution, complex proposal development for collaborative research, industry and federal grants and contracts. Provide background research to emphasize the connection between the research needs statement and the interests of the funder. Manage contract and grant proposal preparation processes for the more demanding and reporting-intensive sponsors with varying policies, restrictions and deliverables. Advise faculty on complex contract and grant terms that may impact the administration of a project involving multiple institutions in both the U.S. and international sites. Facilitate terms and conditions of awards, budget augmentation, and project period with the principals. Ensure compliance with all state and federal agency regulations, industry, non-profit organizations, and university procedures. Develop, and implement a system to ensure all projects closeouts are done timely. Maintain files of sponsored projects financial reports and close out packages. Meet with principal investigators, the chair and administrative director of operations to discuss/initiate corrective actions prior to proposal submissions. Serve as a resource to faculty by identifying potential funding sources, interpreting proposal guidelines, providing guidance in navigating federal web based submission platform, and managing the internal routing process through Sparta. (25%)

Manage the salary spend across the portfolio by balancing the resou

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