ADMINISTRATIVE ASSISTANT 1/2/3/4
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ADMINISTRATIVE ASSISTANT 1/2/3/4
Salary
$1,820.00 - $3,120.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
AA1234-221150-051426-HC
Department
Louisiana Works
Division
Office of Workforce Development
Opening Date
05/15/2026
Closing Date
5/25/2026 11:59 PM Central
Description
Benefits
Questions
About this Job
Office of Workforce Development
Division: Louisiana Rehabilitation Services
Location: Baton Rouge, LA
Louisiana Works transforms lives and drives prosperity by putting people at the center of everything we do. We provide one seamless door where individualized solutions create new possibilities, proving that when government works for people, Louisiana works for everyone.
Learn more about Louisiana Works (https://www.laworks.net/)
ThisAdministrative Assistant is responsible for providing administrative support services related to highly technical and confidential matters within the administrative process to the Regional Manager of Louisiana Rehabilitation Services. This person serves as a confidential and personal assistant, performing duties independently and exercising a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations. In addition, this person provides managerial and personnel support to the staff in the region.
TheOffice of Workforce Development (OWD) is a key division of Louisiana Works, managing programs in workforce training, job placement, apprenticeships, and business engagement. Through collaboration with local boards, educational institutions, and industry partners, OWD aims to improve economic mobility for job seekers and ensure Louisiana employers have the skilled talent they need, contributing to the state's economic growth.
Louisiana Rehabilitation Services (LRS)assists persons with disabilities in their desire to obtain, maintain, or advance in competitive integrated employment and achieve independence in their communities by providing rehabilitation services and working cooperatively with businesses and other community resources.
An ideal candidate should possess the following competencies:
Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Communicating Effectively:The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
Minimum Qualifications
No experience or training is required.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168000) .
Job Duties and Other Information
Job Duties:
Provide clerical support to the Regional Manager of Louisiana Rehabilitation Services, as a personal/confidential assistant, bringing regional matters to the Regional Manager's attention and making recommendations.
Researches, analyzes and compiles statistical reports for production, budgetary and federal indicator matters. Independently provides information on routine administrative inquiries from State Office, office staff, vendors, consumers and the general public.
Responds to requests for information; may require interpretation of department rules and regulations.
Organizes and maintains files of correspondence and information.
Compiles and @types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc. Independently composes and @types correspondence involving complex, sensitive and non-routing matters.
Responsibility for all personnel matters for all employees in the Region: being knowledgeable of all LRS and State Civil Service policies and procedures.
Organizes and maintains all confidential/personnel files for employees.
Provides technical and administrative assistance to the regional office including: Prepares materials needed for meetings, such as agendas, handouts, binders, etc. May attend meetings and transcribe minutes.
May @type contracts, secure appropriate signatures, and track contracts through the approval process.
Reviews and audits payroll documents for accuracy.
Assists the Regional safety coordinator in maintaining records and insuring that safety program is up to date and accurate in documentation.
Maintains regional telephone reports, payments in AWARE system.
Additional duties as assigned and travel must be performed as needed.
Position Specific Details:
Location: Baton Rouge, LA
Appointment Type: Probational / Job Appointment / Promotional / Detail to Special Duty
Career Progression Group: ADMINISTRATIVE ASSISTANT 1 / ADMINISTRATIVE ASSISTANT 2 / ADMINISTRATIVE ASSISTANT 3 / ADMINISTRATIVE ASSISTANT 4
Please click on the links below to learn more about each job level:
ADMINISTRATIVE ASSISTANT 1 (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168000)
ADMINISTRATIVE ASSISTANT 2
ADMINISTRATIVE ASSISTANT 3 (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168020)
ADMINISTRATIVE ASSISTANT 4
How to Apply:
No Civil Service test score is required to be considered for this vacancy.
To apply for this vacancy, click on the"Apply"link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
All applicants selected for employment must submit to drug screening and a background check.
For further information about this vacancy, contact:
Heather Courville
heather.courville@la.gov
Louisiana Works is an equal employment opportunity employer andSAMEagency, which serves as a model employer for the recruitment, hiring, and retention of individuals with disabilities. Auxiliary aids and services are available upon request to individuals with disabilities - TDD# 800-259-5154
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
Do you have experience with timekeeping and/or payroll systems?
Yes
No
02
Do you have any work experience with purchasing?
Yes
No
03
If you answered Yes to the previous question, please explain your work experience with purchasing.
Yes
No
04
Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on?
I communicate unclearly, use poor tone, and ignore the audience.
I share main ideas clearly and adapt to the audience when reminded.
I communicate clearly, listen actively, and explain complex ideas well.
I craft messages that connect, inspire, and drive action across audiences.
05
Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
06
Making Accurate Judgments - How do you make decisions when faced with choices, risks, or limited information?
I make reactive or delayed decisions and sometimes overlook risks, priorities, or potential bias.
I try to weigh options but struggle when there's uncertainty, competing priorities, or unclear outcomes.
I make timely, well-reasoned decisions by using available information, @context, and trade-offs.
I make sound decisions in complex situations, lead others through ambiguity, and adapt as new information emerges.
07
Making Accurate Judgments - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
08
ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?
I resist direction, ignore feedback, and need reminders to complete tasks.
I follow direction with reminders and often need clarification or support.
I follow direction reliably, adjust to feedback, and complete tasks on time.
I adapt quickly, follow through, and help others adjust as needed.
09
ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
Required Question
Employer
State of Louisiana
Address
1201 N 3rd St
Baton Rouge, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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