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Program Administrative Assistant

Belcan • Middletown, RI • 11h ago

Job Number: 365093

Category: Administrative

Description: Job Title: Program Administrative Assistant

Location: Middletown, RI

Zip Code: 02842

Duration: 12 Months

Pay Rate: $ 36.84/hr

Schedule: 5/40

Start Date: Immediate

Secret Clearance preferred

What is the primary mission of this role

Administrative

What are the main functions of this role*

Key Requirements & Responsibilities

Secure Data Transfer & Management:

Serve as a Data Transfer Agent, ensuring the integrity and security of information as it moves between systems.

Strictly adhere to established protocols for handling controlled and sensitive data.

Transcription & Documentation:

Transcribe technical discussions, handwritten notes, into polished, professional documents.

Demonstrate high typing speed and superior command of grammar and technical terminology.

Meeting Support:

*Attend program meetings to record comprehensive minutes, tracking action items, decisions, and deadlines.

Distribute finalized summaries to stakeholders in a timely, organized manner.

Information Architecture & File Organization:

Maintain and audit physical and digital filing systems to ensure rapid retrieval of critical program documents.

Standardize naming conventions and folder structures to improve team efficiency.

Security & Compliance:

DoD Clearance: Active Department of Defense (DoD) Secret or Top Secret clearance is highly preferred. Candidates must, at minimum, be eligible to undergo a background investigation and be a U.S. Citizen.

Travel & Mobility:

Willingness and ability to travel to support off-site meetings, program reviews, or data couriering to customer locations.

Must possess a valid driver"s license and reliable transportation.

Technical Skills & Qualifications:

Software Proficiency: Advanced knowledge of Microsoft Office 365 (Word, Excel, SharePoint, and Teams).

Organizational Skills: Proven ability to manage competing priorities in a fast-paced environment.

Communication: Exceptional verbal and written communication skills, specifically in a professional or military-industrial @context.

Years of Experience Required:

3-5 years

Education Level Required:

HS Diploma / AS Administration

Culture

Collaborative on-site team environment

We provide a competitive pay and benefits package. This position is offering an hourly rate of $36.84/hr, however, Belcan considers several factors when extending an offer, including but not limited to education, experience, geographic location, and discipline. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law.

Belcan is an equal opportunity employer. Your application and candidacy will not be considered based on race, color, sex, religion, creed, sexual orientation, gender identity, national origin, disability, genetic information, pregnancy, veteran status or any other characteristic protected by federal, state or local laws.

Belcan provides a competitive pay and benefits package. We consider several factors when extending an offer, including but not limited to education, experience, geographic location, and discipline.

Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law

CJ

Location: Middletown , RI

Minimum Experience (yrs): 4

Required Education: High School Diploma

Benefits:

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Belcan

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