Global Mortgages & Securitized Products: Asset-Backed Securitization & Subscription Finance- Administrative Assistant III
New York, New York
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Job Description:
The Asset-Backed Securities (ABS) Banking team is seeking a highly organized and proactive Administrative Assistant to provide day-to-day administrative and business support in a fast-paced Global Markets environment. This role supports senior bankers and their teams and requires strong attention to detail, sound judgment, and the ability to manage multiple priorities while maintaining a high level of professionalism.
The ideal candidate is a self-starter with excellent time-management skills, strong communication abilities, and experience supporting front-office or senior leadership teams within a financial services environment.
Key Responsibilities - Administrative & Business Support
Provide comprehensive administrative support and calendar management for senior managers and multiple team members of the ABS Banking team, including groups of 15 or more professionals
Coordinate internal and external meetings, conference calls, roadshows, and client-related logistics
Manage expense reports, T&E submissions, and related approvals in accordance with firm policies
Assist with onboarding and offboarding processes, including coordination of system access, equipment requests, and new joiner logistics
Support business management and operational routines, including maintaining distribution lists, organizational charts, and team documentation
Partner with business managers, COOs, and support functions (e.g., Technology, Compliance, Risk, Legal, Operations) to address day-to-day administrative and workflow needs
Assist with handling market data requests, subscriptions, and access coordination
Maintain accurate records related to client meetings, travel, and internal reporting needs
Act as a point of contact for internal partners and stakeholders on administrative matters
Support preparation of materials for meetings, presentations, and internal forums
Handle ad-hoc projects and requests from senior team members as needed
Required Qualifications
6+ years of administrative or executive assistant experience, preferably within financial services (i.e., investment bank, hedge fund) or a fast-paced corporate environment
Strong organizational skills with the ability to manage multiple priorities and deadlines
Excellent written and verbal communication skills
High level of attention to detail and discretion when handling confidential information
Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
Preferred Qualifications
Experience supporting front-office, investment banking, or high-performing global markets teams
Familiarity with CONCUR for corporate travel and expense management system
Ability to work independently while collaborating effectively across teams
Key Competencies
Strong time management and prioritization
Problem-solving mindset and proactive approach
Highly organized with a strong attention to detail
Comfort operating in a fast-paced, deadline-driven environment
Professional judgment and maturity
Role: Based in NYC, 5 days (M-F)
In the office
Shift:
1st shift (United States of America)
Hours Per Week:
40
Bank of America and its affiliates consider for employment and hire qualified candidates without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our teammates.
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Bank of America aims to create a workplace free from the dangers and resulting consequences of illegal and illicit drug use and alcohol abuse. Our Drug-Free Workplace and Alcohol Policy ("Policy") establishes requirements to prevent the presence or use of illegal or illicit drugs or unauthorized alcohol on Bank of America premises and to provide a safe work environment.
Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations. Should you be offered a role with Bank of America, your hiring manager will provide you with information on the in-office expectations associated with your role. These expectations are subject to change at any time and at the sole discretion of the Company. To the extent you have a disability or sincerely held religious belief for which you believe you need a reasonable accommodation from this requirement, you must seek an accommodation through the Bank's required accommodation request process before your first day of work.
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