Administrative Assistant (Administrative Support Coordinator)

Justice, Bureau of Prisons/Federal Prison System • Grand Prairie, TX • 3h ago

Summary Corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities. Responsibilities Maintains supervisor's daily schedule of appointments and meetings, ensuring that the supervisor is aware of and prepared for associated issues. Develops and maintains a filing system and tracking system to clearly outline the administrative obligations of the center, including distribution of responsibilities for section within the Designations and Sentence Computation Center (DSCC). Received and responds to telephone inquiries from higher organizational levels, institution, DSCC staff, other government agencies and the public concerning the DSCC's program, activities, and administration. Composes nontechnical correspondence on a variety of topics such as office procedures, requests for information, and the handling of Congressional or other sensitive matters based on knowledge of unwritten policies, precedents, and practices. Ensures office procedures meet organization's needs and are consistently understood and followed in subordinate offices. Requirements Conditions of Employment U.S. Citizenship is Required. See Special Conditions of Employment Section. Career Transition Programs (CTAP): These programs apply to Federal and/or DOJ employees who meet the definition of surplus or displaced from a position in the competitive service. To receive selection priority for this position, you must: 1. Meet CTAP eligibility criteria; 2. Be rated well-qualified for the position, scoring at least half of the total possible points for the vacancy KSAs or competencies; and 3. Submit the appropriate documentation to support your CTAP eligibility: A copy of the agency notice (i.e., separation notice or agency RIF letter), Most recent performance appraisal, and Most recent SF-50 showing current/former position, grade, promotion potential, and duty location. See USAJOBS' Career Transition Programs for more information. NOTE: Applicants claiming CTAP eligibility must complete all assessment questions to be rated under the established ranking criteria. EEO Statement/Policy: The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor. More information can be found here: https://www.justice.gov/jmd/media/1425556/dl?inline. Qualifications To be considered for the position, you must meet the following qualification requirements: Education: As a general rule, education is not creditable above GS-5 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position. OR Experience: You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level. To be creditable, this experience must have equipped the applicant with the particular qualifications to perform successfully the duties of the position and must typically be in or related to the position to be filled. Some examples of this qualifying experience are: Experience in maintaining supervisor's daily calendar, establishing priorities, scheduling appointments and making commitments for the supervisor to attend meetings without prior approval. Experience in receiving and responding to telephonic/written inquiries from higher organizational levels including other federal, state and local government officials/agency staff and the general public. Experience involving a thorough knowledge of a wide range of administrative procedures and regulations to process various requests and actions, forms, reports and records and reviewing correspondence for proper grammar, spelling, punctuation and format. Experience ordering office supplies, subscriptions, furniture and equipment, and preparing repair requests, and ensuring credit card holders' monthly statements are reconciled and statements are disseminated to appropriate officials. If applicable, credit will be paid and unpaid experience. To receive proper credit, you must show the actual time (such as number of hours worked per week) spent in the activities. Your eligibility for consideration will be based on your responses to the questions in the application. Education Additional Information The representative rate for this position is $73,812 per annum ($35.37 per hour). Special Conditions of Employment Section: Appointment is subject to satisfactory completion of a background investigation. All applicants are subject to National Crime Information Center (NCIC) and credit checks. The addresses listed on the USAJOBS account/resume must be the primary residence at the time of application. You may be required to provide proof of residence. Additional selections may be made if vacancies occur within the life of the certificate. Although competitive and non-competitive applications are being accepted, the selecting official may elect to have only one group reviewed. NOTE: This is a non-law enforcement clerical or administrative support position (one-grade interval). Individuals selected for these positions will lose law enforcement coverage and will need to return to a position with "primary" law enforcement coverage to regain coverage.

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