Administration D - Administrative Assistant

L3Harris • Malabar, FL • 1d ago

L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers' mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.

L3Harris is the Trusted Disruptor in defense tech. With customers' mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.

Job Title: Administration D - Executive Administrator

Job Code: 37644

Job Location: Malabar, FL

Job Schedule: 9/80: Employees work 9 out of every 14 days - totaling 80 hours worked - and have every other Friday off

Job Description:

The Executive Administrator is responsible for efficiently managing calendars, meetings, and logistics to ensure seamless operations. Additionally, the role will host on-site meetings, manage visitor access, and oversee special projects, corporate events, and office administration tasks, fostering strong relationships with internal and external teams to support overall business objectives.

Essential Functions:

Efficiently manage calendars to maximize in-person attendance and minimize conflicts and travel time.

Prioritize meetings and manage logistics including room bookings, AV setups, site tours, and catering.

Prepare agendas and distribute briefing materials in advance of meetings for all relevant participants.

Coordinate, book, and manage travel arrangements for key stakeholders and staff.

Manage and update program documents (action items, org charts, communications) and ensure timely closure of action items.

Proof-read, polish, and ensure presentation materials are executive-ready.

Draft and manage leadership correspondence, ensuring professional, timely, and accurate communications.

Host and manage on-site meetings, handle visitor badging, and maintain a professional environment for guests.

Accurately manage and submit leadership expense reports in compliance with company policies.

Lead special projects, plan corporate events, assist with office administration, and facilitate relationship building and coordination among teams.

Travel up to 25%

Ability to obtain US Government clearance.

Qualifications:

Requires highly developed job knowledge/skills. Requires a High School Diploma or equivalent and a minimum of 8 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior related experience.

Preferred Additional Skills:

Experience supporting executives in fast-paced, dynamic environments with competing priorities and tight deadlines.

Familiarity with audio-visual equipment setup and troubleshooting for meetings and presentations.

Background in event planning and coordination for corporate functions ranging from small team meetings to large-scale events.

Experience managing complex international travel arrangements including visa requirements and cultural considerations.

Demonstrated ability to handle confidential and sensitive information with discretion and professionalism.

Strong organizational skills with exceptional attention to detail and ability to anticipate needs proactively.

Experience working in government contracting, defense, or regulated industries.

LI-KT1

L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.

Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.

By submitting your resume for this position, you understand and agree that L3Harris Technologies may share your resume, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.

L3Harris Technologies is an E-Verify Employer. Please click here for the E-Verify Poster in English (https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf) or Spanish (https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf) . For information regarding your Right To Work, please click here for English (https://www.eeoc.gov/sites/default/files/2022-10/22-088\EEOC\KnowYourRights\10\20.pdf) or Spanish (https://www.eeoc.gov/sites/default/files/2022-10/22-088\EEOC\KnowYourRightsSp\10\20.pdf) .

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