Position Title:Administrative Assistant II
Job Group:Professional & Scientific
Required Minimum Qualifications:High school diploma or equivalent and 3 years of related experience
Job Description:
Summary
Join us at Iowa State University! The Office of the President is seeking an Administrative Assistant II to serve as a key front-facing member of our team. This role will provide a welcoming, professional, and responsive experience for visitors, campus partners, and external stakeholders, while helping to support the work of the 17th President of Iowa State University. The Administrative Assistant II will manage front desk responsibilities, coordinate logistics, handle inbound communications, and serve as a liaison with internal offices and external partners.
We are seeking a collaborative, organized, and resourceful professional who takes a hands-on approach to administrative support and thrives in a fast-paced environment. The ideal candidate will demonstrate strong customer service instincts, sound judgment, excellent communication and scheduling skills, and the ability to manage multiple priorities while maintaining confidentiality.
At Iowa State, you'll be part of a team that values collaboration, initiative, and a positive, service-oriented mindset. This role is ideal for someone who enjoys being the hub of activity, creating a welcoming environment for others, and ensuring that both daily operations and special events run seamlessly.
Responsibilities:
Assist with coordinating scheduling, visits, and logistics for members of the president's office as directed
Provide front-office reception, customer service, and inquiry management
Manage office operations, including facilities, supplies, and technology coordination
Prepare and process outgoing correspondence for the President's Office Staff
Provide logistical support during meetings, tours, and visits
Maintain office databases, lists, and supervise student employees
Support planning and execution of presidential and spousal events
Assist with event advance work, including logistics, schedules, and briefing materials
Provide backup support to event coordination staff as needed
Preferred Qualifications:
Experience in a professional front desk role
Experience coordinating events, meetings, or other high-visibility engagements
Experience supporting administrative, financial, and/or operational processes requiring a high level of confidentiality, organizational skills, and attention to detail
Familiarity with higher education environments or public-sector organizations
Familiarity with document management and records retention protocols
Associate's degree in a business-related field
For more information about the Office of the President, please visit: Office of the President (https://www.president.iastate.edu/)
Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.
Application Instructions:To apply for this position, please click on "Apply" and complete the Employment Application. Please be prepared to enter or attach the following:
Resume/Curriculum Vitae
Letter of Application/Cover Letter
Why Choose Iowa State University?Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental, as well as:
Retirement benefits including defined benefit and defined contribution plans
Generous vacation, holiday, and sick time and leave plans
Onsite childcare (Ames, Iowa)
Life insurance and long-term disability
Flexible Spending Accounts
Various voluntary benefits and discounts
Employee Assistance Program
Wellbeing program
If you have questions regarding this application process, please email employment@iastate.edu, or call 515-294-4800 or Toll Free: 1-877-477-7485.
Appointment Type:Regular
Number of Months Employed Per Year:12 Month Work Period
Time Type:Full time
Pay Grade:PS806
Original Posting Date: May 12, 2026
Posting Close Date:May 24, 2026
Job Requisition Number:R19172
Iowa State University does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, genetic information, sex, marital status, disability, or status as a U.S. Veteran. Inquiries regarding non-discrimination policies may be directed to Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011, Tel. 515-294-7612, email eooffice@iastate.edu.
General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.
By focusing on the future and providing the best student experience possible, Iowa State University (http://www.iastate.edu/) attracts students and faculty who want to make a difference. With a comprehensive?land-grant?mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State, we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities.
Iowa State University is a welcoming community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community (https://www.iastate.edu/principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work.
All offers of employment, oral and written, are contingent upon the university's verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.
Iowa State University does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, genetic information, sex, marital status, disability, or status as a U.S. Veteran. Inquiries regarding non-discrimination policies may be directed to Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011, Tel. 515-294-7612, email eooffice@iastate.edu.
If you have questions about the application process please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485. Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email employment@iastate.edu or call (515) 294-4800 or Toll-Free: (877) 477-7485. TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942.
General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.
