Warehouse Operations Supervisor - Admin

ASM Global • Los Angeles, CA • 2h ago

The Part-Time Operations Supervisor / Administrative Assistant provides administrative and operational support to the Warehouse teams. This role is responsible for assisting with day-to-day office functions, coordinating communication, organizing documentation, and supporting event-based operational needs. This individual will serve as a key resource to ensure efficient workflow and organization.

PRIMARY RESPONSIBILITIES:

Provide ABI support as needed (Payroll)

Oversee daily warehouse operations, ensuring all processes run efficiently and on schedule

Maintain accurate inventory records through regular cycle counts and system updates

Supervise receiving of deliveries, verifying quantities, quality, and compliance with purchase orders

Enforce health, safety, and sanitation standards in compliance with food safety regulations

Investigate inventory discrepancies, shrinkage, and damages, and implement corrective actions

Collaborate with purchasing teams to maintain optimal stock levels and avoid shortages or overstock

Monitor vendor performance, delivery timelines, and product quality

Supervise the control of inventory of alcoholic beverages with strict accountability

Ensure proper handling and documentation of returns, transfers, and waste

Control access to high-value inventory and implement loss prevention measures

Lead, train, and schedule warehouse staff, ensuring productivity and accountability

Coordinate scheduling for warehouse

Assist with payroll tracking and related administrative tasks

Support event day check-in processes

Collect and process invoices for submission and tracking

Take notes during maintenance calls and assist with structuring follow-up actions

Scan receipts and upload documentation to the shared drive

Create signage and laminate materials for operational needs

Assist in building and organizing a maintenance request system

Organize and track incoming maintenance work orders

Support Yellow Dog Inventory items during ongoing implementation

Provide general administrative support for warehouse and maintenance teams

Assist with additional operational needs as assigned

Must be available to work nights and weekends

Schedule will align with event calendar and operational needs

Hours will vary based on business demands

QUALIFICATIONS

Strong organizational and administrative skills

Ability to manage multiple priorities in a fast-paced environment

Proficiency with Microsoft Office

Strong attention to detail and follow-through

Excellent communication skills

Ability to work independently and support multiple team members

Previous administrative or operations support experience preferred

Skills and Abilities

Excellent verbal, written and interpersonal skills essential

Excellent organizational, planning, and communication skills

Familiarity with Food Handling and related state and federal regulations required

Able to work flexible schedules, including weekends, nights and holidays

Strong customer service orientation

Bilingual - English and Spanish

Compensation:

Part-Time $25.00hrFollow and encourage your team to follow all safety policies and procedures, including but not limited to looking for and reporting any unsafe work conditions, and complete company-wide safety training and any additional job specific safety training.

Report all safety incidents (injuries and illnesses) into the company's risk management system (Origami Risk) on the same day that the safety incident has been reported to you.Legends is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.

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