Kelly Services is seeking an experienced Administrative Assistant with Legal/ Research and Development background.
Location: Orlando, FL
Department: Robotics Engineering and Legal & IP
Reports To: VP Engineering and Legal & IP Counsel (dual report, 50/50 split)
About the Role
We're looking for a highly organized and proactive Administrative Assistant to help run our robotics lab and support our Legal & IP team. You'll make sure the lab stays safe and organized, keep supplies stocked, help track projects, and provide essential administrative help with company patents, contracts, and other legal documents.
This is a great job for someone who enjoys variety, supporting engineers, and wants to learn more about the legal and IP side of robotics. Full training on legal tasks will be provided.
Key Responsibilities
Lab & Facilities
Keep the robot lab clean, safe, and well-organized
Track and restock lab supplies, tools, and equipment
Schedule equipment maintenance and repairs
Help with safety checks and lab access
Be the main point of contact for IT, facilities, and service providers
Procurement & Vendors
Order and track robotics parts and lab supplies
Build good relationships with vendors and suppliers
Track budgets and manage purchase records, invoices, shipping, and inventory
Project Coordination (Jira)
Help engineers keep tasks organized in Jira
Create and track project tasks, sprints, and deadlines
Help keep project notes and status updates current
Prepare reports on workload and project progress
Legal & IP Support
Help with patent and trademark paperwork and records
Track legal deadlines and keep files organized
Input updates into our patent tracking system
Process invoices and inventor bonuses
Prepare and organize contracts and NDAs-flag anything unusual for review
Maintain corporate records and help with company training documents
Research information as requested and write up short summaries
Team Support
Provide daily admin help to the six-person R&D team and Legal & IP Counsel
Assist with scheduling, meetings, and team communications
Help onboard new team members and support internal projects to improve how we work
What We're Looking For
Required:
1-3 years' experience in operations, lab management, procurement, or admin/legal support
Organized and able to manage multiple tasks well
Comfortable using inventory systems and project management tools like Jira
Strong communication and writing skills
Able to keep information confidential
Experience working around technical equipment and electronics
Nice to Have:
Experience in robotics, engineering, or software development
Basic understanding of technical components, part numbers, or R&D projects
Familiar with patents, trademarks, or legal documents
Experience supporting agile teams or reading simple technical documents
Prior legal or administrative assistant experience
Good at organizing files and company records
Key Traits for Success
Reliable and pays close attention to detail
Proactive and good at solving problems
Takes ownership of tasks
Enjoys supporting engineers and learning new things
Trustworthy with confidential information
Flexible and willing to learn in both technical and legal areas
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
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About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.
