Position Title:
Elections Management Coordinator
Job Description:
Under the general direction of the City Recorder, the Elections Manager facilitates and prepares for the municipal election process including the administration of the campaign finance software and election noticing and manages the process for state legislative tracking and coordination with City leadership.
The position requires an ability to understand and articulate the State Code requirements clearly both verbally and in writing, be professional in all circumstances, and coordinate with external parties' arrangements for election services.
This position is eligible for full city benefits, including:
Health Insurance (95% of premium paid by city)
Dental, Vision and Life Insurance
Paid vacation and personal leave
6-12 weeks of paid parental leave available
Retirement contributions toward a pension plan and/or 401(k)
A robust Employee Assistance Plan (EAP)
Up to $4,000 tuition reimbursement annually
Discounted supplemental benefits like pet insurance and legal services
TYPICAL DUTIES:
Works closely with the City Recorder to prepare for and administer the noticing, training, managing, auditing, and process of the municipal election method selected by the City Council.
Oversees and ensures Municipal Elections are administered according to Utah Code Annotated, Titles 10 and 20A and Salt Lake City Code 2.46 and 2.68, including 2.69, Public Opinion Poll process, and any other applicable statutes.
Completes all processes associated with requests by citizens for ballot inclusion (initiatives).
Is responsible for the professional conduct of City Elections by coordinating and overseeing the use of County Election or City Recorder Staff.
Manages the application for and processing of ballots as necessary.
Creates, maintains, and distributes Candidate's Handbook. Ensures candidates comply with financial disclosure criteria.
Audits and completes necessary reporting relating to Campaign Finance Reports.
Facilitates appropriate resolution of election complaints and inquiries. Communicates with the State Lieutenant Governor's Office regarding settling opposing views of the election laws and in filing election results.
Maintains open communication with Salt Lake County Clerk, Election Staff, County Commission Office Staff, and County Recorder regarding changes in election law and processing of election interlocal agreements.
Coordinates with internal City staff on the process and tracking of state legislative activity positions as it relates to Salt Lake City - throughout the state legislative session and into the interim plans.
Understands the record retention and filing process for job-related materials.
Develops operations and procedures for the election and legislative tracking processes - including the annual development of a master timeline of events associated with the duties assigned
Communicates through social media and other outreach methods to support election awareness, which may include managing a social media network specific to elections at the City level.
Facilitates conversations with departments for inclusion of outreach information in various communication opportunities
May assist with the recognized community organization process.
Provides direction in coordination with the City Recorder for necessary training for the office, assisting staff to stay current on trends and developments associated with the mission of the City Recorder's office.
Collects budgetary information for the election processes and reviews expenditures on behalf of the City for inclusion in the City Recorder's budget.
Serves as an administrator for the website of the City Recorder, and all election or state legislative related pages, including addition of new material or updating information regularly.
Tracks time-critical deadlines and respond to inquiries and questions with accountability and professionalism.
Light physical effort. Handling of some lifting, with pleasant working conditions with little or no exposure to hazards. May be exposed to discomfort associated with constant monitoring of computer video display screens.
Performs other duties as assigned.
MINIMUM QUALIFICATIONS:
Bachelor's degree from an accredited college or university plus one to three years of municipal or state government experience. Related experience and education may be substituted one for the other on a year for year basis.
Knowledge of state code legalese and overall election practices.
Ability to @type 60 wpm and effectively communicate orally and in writing, including technical writing. Demonstrated ability to write using correct punctuation, spelling, and formatting.
Working knowledge of Adobe software, Microsoft programs, Wordpress, and computerized filing systems
Advanced computer skills, including knowledge and experience with web-based technology applications.
Possession of, or ability to obtain, a Utah State Notary Public.
Ability to make independent decisions in accordance with laws, ordinances, regulations and City policies.
Possession of a valid driver's license or driving privilege card, as needed to transport records to various storage facilities.
Ability to lift and transport records (40-50 lbs.) to meetings or storage facilities as necessary.
DESIRED QUALIFICATIONS:
Experience with municipal election processes or campaign finance processes
Experience with the state legislative process or familiarity with the state code development processes
Current membership with one or more of the following professional associations: the Municipal Clerks Association; the International Institute of Municipal Clerks; the Association of Records Managers & Administrators (ARMA); Association of Information & Image Management (AIIM).
WORKING CONDITIONS:
Comfortable working conditions. Handling of light weights. Intermittent sitting, standing and walking.
Irregular working hours as needed for meetings after hours, to coordinate records items with other City Departments, and/or election processes.
Constant exposure to stressful situations as a result of human behavior, workload, election deadlines and position demands.
Frequent, prolonged exposure to computer terminal display screens.
The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
POSITION TYPE
Full-Time
POSITION SALARY RANGE
$60,941 - $105,281 Yearly
DEPARTMENT
Attorneys Office
Full Time/Part Time:
Full time
Scheduled Hours:
40
Salt Lake City is a place where your skills and dedication directly contribute to the community. With a team serving over 200,000 residents, we take pride in delivering meaningful work-from maintaining infrastructure to shaping public programs-with integrity and professionalism.
We value experience, accountability, and results. Our organization recognizes talent and rewards contribution, offering employees opportunities to grow, lead, and make a lasting difference.
If you're driven by public service and want to help shape the future of our city, we'd love to work with you.
Salt Lake City offers a competitive and well-rounded benefits package designed to support your health, financial future, and professional growth. To learn more, visit our Benefits & Wellness (https://www.slc.gov/hr/benefits-and-wellness/) site.
Health & Wellness
Medical insurance
Dental, vision, life insurance
HSA (with $1,000-$2,000 City contribution)
Wellness clinic for employees & families
Robust Employee Assistance Program (EAP)
Financial Perks
Tuition reimbursement (up to $4,000/year)
Retirement contributions (pension and/or 401(k))
Discounted pet insurance, legal services, and more
Thinking about applying or weighing another offer?
Use our Total Compensation Calculator (https://tools.slc.gov/totalcompensation/) to see the true value of your job offer-including salary, benefits, retirement, and more.
We know time away from work is essential for rest, personal needs, and family life. Salt Lake City offers generous paid leave to help you recharge and stay balanced. To learn more, visit our Benefits & Wellness (https://www.slc.gov/hr/benefits-and-wellness/paid-leave/) site.
12 vacation days to start
12 paid holidays + 1 personal holiday
Up to 80 hours personal leave annually
6 - 12 weeks of paid parental leave
Bonus leave credit for eligible rehires & public sector transfers
Our Recruitment Team is ready to assist you throughout the entire hiring process-from questions about job openings to application support. Reach the Recruitment Team at 801-535-6699
Or email: careers@slc.gov
The City is committed to the full inclusion of all qualified individuals. As part of this commitment, Salt Lake City will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources at 801-535-7900.
Salt Lake City is proud to be a partner of the Utah Patriot Program, providing employment opportunities for Veterans, Military and spouses. We are also a proud National Service Partner.
