Administrative Assistant - Louisville

Comfort Systems • Louisville, KY • 21h ago

Amteck is seeking candidates to fill an Administrative Assistant position in our Louisville, KY office. The Administrative Assistant's primary function is to provide administrative support to the Louisville office and field staff. Provides administrative support requiring broad and comprehensive experience, skill, and knowledge of construction, and company policies and practices. This position will ultimately report to the Regional Manager.

Position Responsibilities:

Answer all incoming calls and transfer when appropriate.

Receive and direct all guests, employees, visitors, etc. at the front door.

Provide a high level of customer service.

Handle all office supplies including maintaining inventory, ordering new supplies and ensuring office staff have everything they need.

Faxing, filing, scanning and other clerical duties.

Maintaining records, databases, calendars, files and other documents.

Checking and distributing the mail on a daily basis.

Mailing packages and all other correspondence as needed.

Maintaining the office and kitchen areas.

Assisting in project related work including but not limited to: working with budgets, billings, purchasing, and manpower, obtaining and managing licenses and permits as required, and data management.

Prioritizing and completing incoming requests from guests and employees

Coordinates and/or assists meetings including preparing meeting materials, coordinating catering, and sending meeting appointments as appropriate.

Schedules and maintains calendar of appointments, meetings, travel itineraries, and coordinates related arrangements.

Assist as needed with payroll, daily work schedule.

Advance into billing, accounts payable & accounts receivable

Assist other Regional Offices on an as needed basis.

Requirements and Qualifications:

High School, GED2+ years of related administrative experience

Strong computer skills, highly proficient in Microsoft Office software

Commitment to being a great communicator - clear, thorough, and professional whether with office and field employees, vendors, customers, contractors or others.

Experience working in construction, or a related industry preferred but not required

Strong attention to detail and timeliness

High level of commitment to work as a cohesive team. Utilizes other for assistance and tries to find opportunities to help others.

Maintain confidentiality of all information that is accessible.

I_ _n 1977 Amteck was founded in Central Kentucky with the belief that growth only comes by listening and responding to both clients and employees. Four decades later, Amteck has grown from a small electrical contracting firm to a national leader in the design/build support electrical contracting industry. Amteck specializes in facility growth expansion initiatives of companies that operate in the manufacturing, industrial, process, food, and beverage, hospitality, healthcare, distribution facilities, and commercial and institutional sectors. The number one goal is the Safety of our Employees and maintaining our culture and core values: THE AMTECK WAY - SAFETY, QUALITY, & CUSTOMER SATISFACTION.

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