Working Title: Vendor Support Specialist
Job Class: State Program Administrator
Agency: Minnesota Management & Budget
Job ID : 94080
Location : St. Paul
Telework Eligible : Yes
Full/Part Time : Full-Time
Regular/Temporary : Limited
Who May Apply : Open to all qualified job seekers
Date Posted : 05/07/2026
Closing Date : 05/13/2026
Hiring Agency/Seniority Unit : Minnesota Management & Budget
Division/Unit : Accounting Services / Vendor Support
Work Shift/Work Hours : Day Shift
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $23.98 - $34.69 / hourly; $50,070 - $72,432 / annually
Classified Status : Unclassified
Bargaining Unit/Union : MAPE (Minnesota Association of Professional Employees)
End Date : 1 year after hire
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : No
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Minnesota Management and Budget (MMB) is seeking a detail-oriented and customer-focused Vendor Support Specialist to help state partners understand and navigate the payment processes and the Statewide Integrated Financial Tools (SWIFT) system. This is a technical and analytical position that is exposed to back-end accounting and finance records, helping ensure accuracy and prevent fraud. The role has a large focus on providing customer support in a call center environment and providing effective and efficient service.
This is a benefits-eligible temporary position anticipated to last one year.
Job duties for this position include:
Assisting individuals with registration in the SWIFT supplier portal
Reviewing vendor communications to ensure that information related to electronic payments and banking changes are complete and accurate
Fighting fraud by verifying payment methods and eligibility
Monitoring the payment process for discrepancies and fraudulent activity
Approving (or denying) additions and changes to vendor payment information in SWIFT
Answering calls and emails to assist suppliers and troubleshooting vendor issues
Telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) options for this position are dependent on where the employee lives. Employees that live in Minnesota or a bordering state may telework up to 100%, except for instances where the employee may have to be on-site for occasional mandatory meetings or events.
Minimum Qualifications
To facilitate proper years of service crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. Candidates must clearly demonstrate all the following qualifications on their resume. Resume tips are available here (https://mn.gov/mmb/careers/applicant-help/resume-tips/) .
Two years of experience providing administrative or customer service support duties for a financial system, organization, or program, such as inputting and accessing data into accounting systems, approving and preparing payment information, or processing expenses.
Experience must include:
Knowledge of financial processes and systems sufficient to review supplier registrations, verify vendor data, and approve additions or changes within the vendor profile
Writing and communication skills sufficient to provide clear instructions, explain denied registrations, resolve questions with vendors and agencies, and document or convey issues
Customer service skills sufficient to respond to inquiries, resolve account and payment issues, assist vendors with the portal, and provide timely, professional, and courteous support
Data entry and analysis skills sufficient to review W-9 forms, verify tax IDs with the IRS, identify duplicate vendor accounts, and ensure accuracy and integrity of the vendor account
Problem solving and troubleshooting skills sufficient to research system issues, resolve vendor payment or banking discrepancies, and guide agencies in correcting account errors
Demonstrated respect for diversity and a deep commitment to fostering an inclusive and collaborative work environment.
A bachelor's degree in accounting, finance, business administration, or management information systems (MIS) may substitute for one (1) year of experience.
Preferred Qualifications
MMB values diverse perspectives and encourages all qualified candidates to apply, even if they do not meet 100% of the preferred qualifications. Your unique skills and background might be just what we need!
Experience with SWIFT and State of Minnesota purchasing processes
Experience performing accounting or finance functions in public service (municipal, county, state, federal, or Tribal)
Experience reviewing, verifying, and maintaining vendor or customer account information in a government, financial, or accounting environment
Experience interpreting tax identification requirements or other statutory authorities
Proficiency with Microsoft Office tools, such as Excel, Word, Outlook, etc.
A bachelor's degree in accounting, finance, business administration, or MIS
Additional Requirements
It is the policy of Minnesota Management and Budget that a successful candidate must pass all required checks prior to employment which may consist of the below checks:
SEMA4 records check (applies to current and past state employees only)
Criminal history check
Reference check
Social Security and address verification
Education verification
Conflict of interest review
Other legally or internal policy required checks
A criminal history does not automatically disqualify candidates, and each case will be reviewed individually on a case-by-case basis and in alignment with fair and equitable hiring practices.
Minnesota Management & Budget does not participate in E-Verify. Minnesota Management & Budget will not sponsor applicant work visas, including F-1 STEM OPT extensions. All applicants must be legally authorized to work in the United States.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
